Rental & Leasing Coordinator

Job Posting

A well-established truck and heavy equipment company is seeking an experienced and professional Rental & Leasing Coordinator to join their team. This is an excellent opportunity for someone with prior experience in the heavy equipment, trucking, construction equipment, or industrial rental industry who thrives in a fast-paced, customer-focused environment. The ideal candidate will have strong administrative and customer service skills, experience handling contracts and rental agreements, and the ability to communicate effectively with customers, drivers, vendors, and internal departments.

Coordinate daily rental and leasing activities for heavy trucks and equipment

Prepare, process, and maintain rental contracts, lease agreements, and related documentation

Assist customers with equipment availability, pricing, scheduling, and general inquiries

Communicate with service, transportation, and operations departments to ensure timely equipment delivery and return

Maintain accurate customer files, rental records, and billing information

Monitor contract terms, renewals, insurance requirements, and equipment statuses

Provide exceptional customer service while building strong client relationships

Assist with invoicing, reporting, and general administrative support

Handle incoming calls, emails, and walk-in customers professionally

Support overall office operations as needed

Requirements

Previous experience working in the heavy equipment, trucking, construction equipment, industrial rental, or related industry required

Prior experience with rental coordination, leasing, dispatching, contracts, or equipment administration strongly preferred

Strong customer service and communication skills

Excellent organizational and multitasking abilities

Proficient computer skills including Microsoft Office and data entry

Ability to work efficiently in a fast-paced environment

Professional demeanor and attention to detail

Stable work history and dependable attendance

Benefits

Competitive pay

Health insurance

Dental insurance

Paid Time Off (PTO)

401(k) with company benefits

Career growth opportunities

Stable, team-oriented work environment

This is a great opportunity to join a respected company within the heavy truck and equipment industry and build a long-term career with a growing organization.

K&R Staffing HR Consulting LLC