Recreation Specialist - Special Events

Job Description

Job Description

City of Pearland, TX

Title: Recreation Specialist - Events

Class Code: 153

General Description

The purpose of this job within the organization is to create, organize, and oversee events, programs, and activities and to market, recruit, train, manage, and retain volunteers for programs and special events.

This job works under general supervision, independently developing work methods and sequences.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Essential Functions:

Develop and implement events, programs and activities for the department.

Coordinate site logistics, including traffic maps, work orders, layouts, meetings, safety plans, and communication/marketing plans.

Create marketing materials and collaborate with communications for press releases and flyers.

Schedule staff and prepare supplies for events. 

Prepare Emergency Action Plans and safety plans for each event, collaborating with citywide event logistics teams.

Book and coordinate vendors, entertainment and equipment logistics for events; manage contracts, insurance, and procurement.

Identify sponsorship opportunities and perform sponsorship fulfillment and reporting tasks.

Ensure safety of participants during events.

Gather event summary data and write post-event reports, including attendance data, labor hours, budget, and participant evaluations. 

Review, recommend, and update divisional policies related to event safety and operations.

Manage support teams for special events.

Research and recommend new events and activities.

Market, recruit & oversee volunteers for programs and special events.

Train volunteers; create and update volunteer policies, procedures, forms and reports.

Provide volunteer management and oversight during events and programs.

Manage volunteer and event software and records.

Identify, prepare, and justif