Human Resources Generalist & Administrative Coordinator

About the Job

Human Resources Generalist & Administrative Coordinator.

Reports to: CEO.

Status: Paid Staff.

Position Summary:

The Human Resources Generalist & Administrative Coordinator is responsible for managing the full scope of day-to-day HR operations for the organization while supporting administrative coordination across multiple locations. This role serves as the primary point of contact for all HR-related functions, including payroll coordination, benefits administration, employee relations, recruitment, and compliance.

As the organization's primary HR resource, this position requires a high level of independence, discretion, and accountability. The role works closely with the CEO and leadership team to ensure consistent, compliant, and effective HR practices that support staff and align with Habitat for Humanity's mission and values.

Key Responsibilities:

Human Resources Operations & Payroll Coordination:

• Manage and oversee all day-to-day HR functions across the organization.
• Coordinate and process payroll in partnership with an external payroll provider, ensuring accuracy and timeliness.
• Maintain employee records, including status changes, compensation updates, and required documentation.
• Track and manage time-off requests and related reporting.
• Ensure accuracy, organization, and confidentiality of all HR systems and records.

Benefits Administration:

• Administer employee benefits programs, including enrollments, changes, and employee communication.
• Lead annual benefits review, renewal, and open enrollment process in coordination with brokers and providers.
• Serve as the primary point of contact for employee benefits questions and support.

Employee Relations, Compliance & Claims Management:

• Serve as the primary point of contact for employee questions related to policies, procedures, and workplace concerns.
• Support a positive, professional, and mission-driven workplace culture across all locations.
• Manage workers' compensation claims, including reporting, documentation, and coordination with providers.
• Coordinate and respond to unemployment claims and related documentation.
• Ensure compliance with employment laws, organizational policies, and HR best practices.
• Maintain and update employee handbook and HR policies.

Recruitment & Onboarding:

• Manage recruitment processes including job postings, applicant tracking, and candidate communication.
• Coordinate interviews and support hiring managers.
• Lead onboarding for new hires across multiple locations, including orientation and required documentation.
• Ensure completion of background checks and all pre-employment requirements.

Administrative Coordination & Organizational Support:

• Provide administrative support to the CEO and leadership team as needed.
• Coordinate meetings, scheduling, and internal communications across departments and locations.
• Assist with preparation of reports, presentations, and organizational documents.
• Support organization-wide coordination and internal communication efforts.

Training & Organizational Support:

• Coordinate onboarding, training sessions, and required compliance training.
• Support performance review processes and documentation.
• Assist with staff engagement efforts and internal communications.
• Contribute to consistent, organized, and effective operations across locations.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 3-5 years of experience in HR, payroll coordination, or related role.
• Experience managing HR functions in a small to mid-sized organization preferred.
• Experience working with payroll providers and administering employee benefits required.
• Experience handling workers' compensation and unemployment claims preferred.
• Strong organizational skills and ability to manage multiple responsibilities across locations.
• Ability to work independently and exercise sound judgment with minimal supervision.
• Strong communication and interpersonal skills.
• High level of discretion and ability to handle confidential information.
• Working knowledge of HR practices and employment regulations.
• Proficiency in Microsoft Office and HR/payroll systems required.
• Ability to pass a background check.
• Commitment to Habitat for Humanity's mission and values.