Front Desk-Main Office School Administrative Assistant

Front Desk-Main Office School Administrative Assistant

Preston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors. This role is essential to the daily operations of the school, requiring strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Key responsibilities include:

• Serving as the primary point of contact at the front desk, greeting visitors and answering incoming phone calls in a courteous and efficient manner
• Managing daily student attendance, including recording absences, late arrivals, and early dismissals, and communicating with families as needed; processing transcript requests for alumnae as requested and handling transfer records
• Coordinating and assigning daily class coverages for faculty in the event of absences
• Processing and distributing OMNY cards to eligible students
• Creating and maintaining student identification cards
• Processing student working papers in accordance with New York State regulations
• Performing general data entry and maintaining accurate records across school systems
• Monitoring, tracking, and ordering office and school supplies as needed
• Providing basic troubleshooting support for office operations, including equipment and logistical issues
• Assisting with general clerical duties and providing support to school administration as needed

Qualifications include:

• High school diploma required; associate's or bachelor's degree preferred
• Prior experience in a school or administrative office setting preferred
• Strong organizational, multitasking, and problem-solving skills
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office, Google Suite, and general data management systems
• Ability to maintain confidentiality and handle sensitive information with discretion
• Bilingual: English/Spanish Preferred

This position operates in a busy school office environment with frequent interaction with students, staff, and families. The ability to remain calm, professional, and solution-oriented is essential.

Catholic Schools in the Archdiocese of New York