Purchasing Coordinator

Our Mission: At The Cancer & Hematology Centers we are dedicated to help, healing and hope for cancer patients and their families.

We provide our patients with advanced treatments, innovative research and, above all else, compassionate care. Our patients receive the most comprehensive, contemporary cancer care balanced with the compassion of a dedicated nursing and support staff. Treating cancer requires a team of committed and caring health care professionals working together to understand and address your needs. In addition to caring physicians, we have a full range of support staff available to assist you and your family, such as oncology-certified nurses, social workers, experienced lab and pharmacy personnel and a psychologist. Our focus is not just on healing but also on helping and offering hope. We know that being diagnosed with cancer is a life-changing event, and it takes a lot of adjustment to accept the emotional and physical realities of this disease. Our staff understands what you're going through and can offer compassion and resources to help. To us, it's important that healing isn't just centered on your disease site. Our cutting-edge cancer care is available close to home. Our medical staff have close ties to prominent hospitals and ongoing cancer research, and we bring those breakthrough advances to our regional centers to progress the level of care that is offered right here at home.


Why Join Us? We are looking for talented and high-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description:

Position Summary

The Purchasing Coordinator is responsible for managing all non-drug purchasing activities for Cancer & Hematology Centers of Western Michigan (CHC). This role oversees the procurement of office, clinical, and medical supplies, manages vendor relationships for non-drug products and services, coordinates equipment maintenance, handles infusion pump logistics, and supports furniture and asset management across all CHC locations. The Purchasing Coordinator works closely with clinic managers, finance, and operations to ensure supplies are stocked, costs are controlled, and vendor agreements are current.

Essential Functions

Par List Management & Ordering

• Maintain and manage par lists for office supplies across all CHC locations, ensuring adequate stock levels and timely reorders
• Maintain and manage par lists for clinical supplies, coordinating with clinical leadership on usage patterns and needs
• Maintain and manage par lists for medical supplies, ensuring compliance with clinical standards and specifications
• Monitor inventory levels, track usage trends, and adjust par levels as needed to optimize cost and availability
• Process purchase orders and coordinate deliveries across all locations

Receiving & Non-Drug Vendor Management

• Manage receiving entry for all non-drug shipments, verifying quantities and condition against purchase orders
• Manage non-drug vendor agreements including review, tracking, and renewals
• Maintain non-drug vendor distribution relationships, negotiating pricing and terms where applicable
• Evaluate new vendors and products, obtain quotes and conduct cost comparisons
• Resolve vendor issues including backorders, substitutions, returns, and billing discrepancies

Physical Assets & Office Furniture

• Coordinate office furniture procurement, obtaining quotes and managing orders for new and replacement furniture
• Support physical space setup for new locations, remodels, and office relocations
• Maintain asset tracking records and coordinate disposal of obsolete or surplus equipment and furniture
• Track physical furniture inventory across all CHC locations

Equipment & Infusion Pump Management

• Schedule and coordinate annual preventive maintenance (PM) with Medtech for all applicable equipment
• Manage infusion pump inventory, maintenance, deployment, and tracking across all clinic locations
• Ensure PM documentation is current and maintain records for regulatory and compliance purposes
• Coordinate equipment repairs and loaner arrangements when pumps are out of service

Coverage & Support

• Serve as backup for other purchasing-related functions as needed
• Support budget planning by providing purchasing data, cost analysis, and vendor pricing information to the Sr. Director of Finance
• Collaborate with the Manager of Drug Supply & Logistics on shared needs such as courier coordination for non-drug deliveries
• Respond to ad-hoc purchasing requests from department managers and clinic leadership

Qualifications

Required

• Bachelor's degree in business administration, Supply Chain Management, Healthcare Administration, or a related field
• Minimum 2 years of experience in purchasing, procurement, or supply chain in a healthcare or multi-site environment
• Experience managing vendor relationships and negotiating contracts or pricing
• Strong organizational skills with the ability to manage multiple priorities and locations simultaneously
• Proficiency in Microsoft Office Suite, particularly Excel for tracking inventory and costs
• Strong attention to detail and accuracy in order processing and record keeping
• Excellent communication skills for coordinating with vendors, clinic staff, and leadership

Preferred

• Experience in oncology practice or specialty healthcare setting
• Familiarity with medical and clinical supply ordering and specifications
• Experience with Workday or similar ERP/procurement systems
• Experience coordinating equipment maintenance schedules and vendor service agreements
• Knowledge of infusion pump equipment and biomedical device management

Working Conditions

• Full-time position based in Grand Rapids, MI
• Travel to CHC satellite locations required for inventory checks, deliveries, and equipment coordination
• Ability to lift and move supplies and equipment up to 40 lbs.
• Combination of office work and hands-on supply management across clinical locations