Administrative Assistant - Elementary School

Elementary School Administrative AssistantThe Elementary School Administrative Assistant is responsible to the Elementary Principal and works closely with the faculty, staff, students and parents. The Administrative Assistant must be a sensitive and mature individual who is able to communicate and relate well to both children and adults. This person should project a professional appearance at all times and have the personality and ability to provide leadership and stability in the program. The responsibilities of this position include:Responsibilities to the Elementary School Office include:Maintain accurate financial records and complete all purchasing and coding for billing in the Elementary SchoolCollect and record all financial deposits for submission to the Business OfficeComplete all ordering and purchasing for curriculum, classroom supplies, student supplies, and office suppliesMaintain accurate records for admissions in the Elementary SchoolManage spending of Elementary School petty cash and submit monthly reconciliation report to Business OfficeProcess and code monthly credit card transactions and ensure all charges are accurately recordedSubmit smart tuition billing to the Business Office for incidental chargesAssist with Title II and professional development for the elementary schoolProvide accurate and timely information in person and via telephone and emailMake appointments and coordinate schedules for Elementary School administratorsType and send correspondence sent from Elementary School administrators, as appropriateAssist with typing of materials such as curriculum documents, handbooks, class rosters, and various schedules, as appropriateMaintain accurate student records, obtaining records for new students and creating cumulative files, scanning and uploading former student records into systemProcess field trip requests, permission forms, and payments for elementary field tripsEnroll students in classes in student information systemAssist with elementary eventsReceive, sort, and distribute mailMultitask and manage time appropriately with ability to prioritize necessary tasksProvide support for administrators in emergency situations as noted in the emergency management planBe resourceful and proactive when issues arisePresent professional manner and appearance at all timesMaintain confidentialityResponsibilities to Faculty/Staff include:Coordinate substitute assignments and assist with sign in and getting materials needed for the dayMaintain accurate records for faculty and staff absences in Paylocity and submit a reconciliation report to the Business Office each monthProvide faculty with school forms and assist in completing forms when necessaryAssist in preparing materials for building level meetingsAssist with various supervisory dutiesAssist in classrooms when neededValue and support members of the schoolMaintain the workroom space in the Elementary School and keep supplies stockedResponsibilities to Students include:File and maintain student records, including test scores, progress reports, conference notes, applications, etc.Maintain confidentialityResponsibilities to Parents include:Provide information to parents regarding the school or direct them to the appropriate person for answersAssist parent volunteers as neededPerform other duties as requested by Elementary School administrators or Head of School.Required Qualities, Knowledge, Skills and Abilities:Display a love for the Lord; support the mission of CAK and possess a sincere, outgoing desire to serve all those associated with CAKRegularly attend and actively participate in a local Christian churchBasic word processing, spreadsheet and database skillsAbility to operate office technology including use of computers, copiers, printers, iPads, etcKnowledge of organizational procedures to maintain office efficiencyAbility to communicate effectively, both orally and in writingWorking knowledge of school: mission, philosophy, day-to-day operationsAbility to work well with others, including administrators, faculty, staff, students, parents, and the communityDemonstrate flexibility during busiest times of the year and when unexpected tasks arise