Payroll Clerk

Function and Scope

1 Hourly Payroll - Responsible for processing hourly payroll within the e-Labor system, including editing prior to transmission to P S –H R, reviewing for compliance with union contract, and performing system updates.

AND/OR

2) Other Accounting Functions - Various accounting tasks including month end responsibilities.

NOTE : Several positions in the department may be described by this position description. Due to limited staffing, overlap of duties and cross training is essential. Employee may be assigned to different specific tasks as required.

1) Duties and Responsibilities – Hourly Payroll

• Edit weekly reports for errors and correct accordingly.
• Transmit and close payroll in Mill Labor System and transmit the hours for weekly payroll to People Soft H.R. (Only after assigned accounting personnel audits specific hourly employee time, verifying that weekly data has not been altered.)
• Process all weekly vacation in the Labor system and check the daily vacation and floaters for accuracy
• Keep abreast of the Union Contract language and rules in order to process hourly employee payroll according to the contract
• Print checks, direct deposit advisements and payroll reports weekly
• Online checks for employees with payroll errors or pay shortages are issued weekly.
• Contact DeRidder H.R. Department and Corporate H.R. for information as need.
• Contact employees for problems with checks, vacation, floater, deduction and etc.
• Responsible for getting information from Corporate (P.S. and Labor system for calculating rates for the employee vacation pay, tool and shoe allowance).
• Transmit annual pay increases to Corporate.
• Monthly closing of payroll in Labor system to People Soft. Notify the H.R. Department that the month has been closed.
• Prepare account analysis sheets for payroll.
• Prepare various weekly and monthly payroll related reports for managers
• Review monthly payroll labor dollars & hours charges for correct account codes

2) Duties and Responsibilities – Other Accounting Functions

• Office supplies and printing distribution analysis and journal entries
• Monthly service accruals
• Run PS queries and Maximo stores issues
• Misc. journal entries as necessary
• Run month-end reports as needed (General Ledgers, Responsibility Statements, Account Analysis, Raw Materials Analysis, Energy Analysis)
• Prepare various reports for DeRidder Mill Cost Book
• Monthly compilation of Balance Sheet Account Analysis and forward to SAS Accountant
• Place files in “on-line Cost Book” for management’s use
• Petty cash audits and reviews
• Assist in forecast and budget preparation
• Prepare all files for record retention and enter into Record Retention System. Maintain records transfer notices for easy retrieval of stored files.

Supervision and Leadership Exercised

None

Reporting and Accountability Relationships

Reports to Accounting Supervisor. Accountable to internal customers, external customers, auditors and management.

Decision Making Authority

Tasks follow set procedures/policies requiring knowledge of basic accounting. Decision making is limited. Unusual or large discrepancies are brought to the supervisor’s attention. Payroll decisions are made based on Local Union Contract and Corporate Policy.

Business Contacts

Hourly Payroll - Contact with local H.R. management and Corporate H.R. for decisions and with each department for various information on hourly employee work schedule.

Other - Daily internal contact with both production, maintenance, and management personnel.

Qualifications

Education and Experience

Educational background should include High School Diploma and either college or technical training or equivalent years accounting experience.

Knowledge/Competencies

PC knowledge with experience in Microsoft Office products (especially Excel) and interfaced systems experience (payroll, general accounting, accounts payable, inventories, purchasing). Good communication skills (written and oral), interpersonal skills, organizational skills, and self-motivated. Needs a personality that easily interacts with team members and Management. Should have good math and analytical skills. Detail orientation necessary.

Work Environment

Fast paced with high disruption potential; daily task prioritizing of duties;

must be flexible and able to work to meet corporate’s schedule; some weekend and holiday work required.