Client Audit Associate

Description

We’re seeking a detail-oriented and client-focused Client Audit Associate to join our team. In this role, you will help coordinate and host client audits, ensuring each client has a professional, welcoming, and well-organized experience. Working closely with internal teams, you will anticipate client needs, respond to questions, coordinate audit logistics, and help ensure the audit process runs smoothly from start to finish.

The ideal candidate is highly organized, enjoys working directly with clients, and is comfortable problem-solving in a fast-paced, high-pressure environment. Strong communication skills, attention to detail, professionalism, and the ability to remain composed while managing multiple priorities are essential for success in this role.

Starting Annual Salary: $55,000, DOE

This position is on-site only in Moscow, Idaho.

About Us

Alturas Analytics, Inc . is a contract research organization, bioanalytical laboratory providing personalized MS/MS bioanalytical services to the pharma and biotech industries worldwide. We are a growing, privately owned company working with our collaborators to aid in the treatment and cure of disease. Joining the Alturas team means becoming a part of a supportive and passionate community. Our staff consists of talented, dedicated individuals who are committed to delivering the highest quality of service to our clients. Our goal is simple – to ensure that Alturas employees thrive so that we can do the best possible work in our field, ensuring greater care for our world.

Benefits

• We pay 100% of your premiums for health, dental, and vision insurance and a portion of the premium for dependent coverage
• PTO, paid sick time and paid holidays
• Bonus program based on company-wide goals
• Safe Harbor 401(k) retirement plan with an automatic 3% employer contribution with additional 1% match option
• Health Savings Account (HSA) (with company match) and Flexible Spending Account (FSA) options - including Dependent Care
• Life insurance and short- and long-term disability at no cost to you
• Employee Assistance Programs (EAP) focused on mental health
• Voluntary Life, AD&D, Critical Illness and Accident insurance

Perks

• Work-life balance
• Opportunities for continuous learning, professional development and promotion; tuition reimbursement
• Relaxed yet professional environment
• Wellness program including bike/walk to work incentive
• Charitable donation matching and paid time off for volunteering
• Monthly catered lunches, holiday celebrations, unlimited (good) coffee, beverages, snacks and more!

Position Summary

The Client Audit Associate coordinates and hosts client audits and serves as the primary point of contact before, during, and after client audits. This position plans and facilitates client visits and coordinates audit logistics. The position works with Quality Assurance, scientific personnel and Test Facility management to prepare timely responses to client observations and audit findings. This position does not independently make final determinations regarding audit findings or regulatory interpretations unless specifically delegated by Quality Assurance Management.

Essential Duties and Tasks

• Serves as the primary host and coordinator for client audits and inspections
• Plans and coordinates audit and inspection schedules, meeting logistics, facility tours, document requests, and follow-up activities
• Serves as the primary liaison between clients, Quality Assurance and scientific personnel during the audit and inspection process
• Coordinates the preparation, review, timely submission of written responses and follow-up tasks for completion to client observations and audit findings
• Maintains accurate audit and inspection schedules, records, and client correspondence in accordance with applicable procedures
• Determines potential compliance concerns identified during client interactions and promptly escalates them to the Quality Assurance Management and Testing Facility Management, as appropriate
• Partners with appropriate departments to identify process improvements resulting from client audit and inspection observations and concerns
• Assists in the revision of SOPs, Technical Procedures and other related controlled documents

Additional Duties and Tasks

• May attend SQA meetings or participate in webinars or on-line training resources to further continuing education
• May conduct audits of protocols, study plans, in-process inspections, or test methods, under the direction of the Quality Assurance Unit
• May support the Quality Assurance Unit with facility inspections
• May prepare internal inspection and audit reports in accordance with applicable SOPs
• Performs other duties as needed or assigned

Requirements

Education and Experience Requirements

• Associates or Bachelor’s degree in science, business, communication, or related field and 4+ years of relevant experience
• Proficiency with MS Office suite and Adobe Acrobat

Nice to have

• Experience coordinating client-facing activities, audits, inspections or similar activities preferred
• Experience working in a regulated laboratory pharmaceutical, biotech, CRO or another regulated environment preferred
• Experience with GLP requirements preferred

Skills and Abilities Requirements

• Ability to provide exceptional customer service skills while representing the organization
• High level of attention to detail and the ability to apply reasoning skills to deal with a variety of situations and problem solving
• Excellent professional verbal and written communication skills
• Ability to remain composed, professional, and solution-oriented during high-pressure situations
• Ability to maintain confidentiality and appropriately handle regulated documents
• Strong organizational skills with the ability to coordinate multiple activities simultaneously

Physical Requirements

• Position requires sitting over 2/3 of the time
• Position requires working in front of a computer monitor over 2/3 of the time
• Position requires walking less than 1/3 of the time between departments/offices
• Position requires standing less than 1/3 of the time
• Position requires talking or listening less than 1/3 of the time
• Position requires lifting up to 10 lbs. up to 2/3 of the time

About the Area

Located in a vibrant town and home to the University of Idaho, Moscow, Idaho is a friendly community with beautiful natural surroundings and a lively cultural scene. You'll enjoy walkable streets, live music, and access to some of the best outdoor recreation opportunities in the country. The Palouse area is made up of several neighboring towns, including Pullman, Washington, where you'll find a bustling college town environment with diverse dining options, events for everyone, and the Washington State University campus.

Community Involvement

Our goal is to build an enduring company of integrity in an environment that provides rewarding career paths and empowers individuals to engage in the well-being of the communities in which they reside. We seek to inspire the next generation of scientists through involvement of educational programs at every level. From making science fun for elementary-aged students, active participation in science fairs and guest lecturing at the undergraduate university level, we are stepping towards fostering a generation where science is exciting and an integral component of everyday life.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.