Accounts Payable Specialist

Job Description

Job Description

Are you an experienced Accounts Payable professional who thrives in a fast-paced environment and enjoys working with high volumes of invoices, vendor communications, and payment processing? Our client, a growing organization near Downtown Houston, is seeking an Accounts Payable Specialist to join their team on a contract-to-hire basis.

This is an excellent opportunity for someone with strong AP fundamentals, ERP experience, and exceptional attention to detail who is looking for long-term career growth.

Key Responsibilities

• Receive, review, and process vendor invoices accurately and timely
• Match invoices to purchase orders, receipts, and supporting documentation
• Enter invoices into the ERP system, ensuring proper coding and approval routing
• Verify vendor information, invoice amounts, payment terms, and due dates
• Investigate and resolve invoice discrepancies, duplicate invoices, and payment issues
• Process drop-ship invoices and complete the PO-to-voucher process
• Maintain accurate and organized invoice documentation and records
• Prepare and process ACH payments and check runs in accordance with company policies
• Obtain appropriate approvals and supporting documentation prior to releasing payments
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Maintain vendor records and assist with vendor account maintenance
• Reconcile vendor statements and research outstanding items
• Assist with month-end close activities and accounts payable reconciliations
• Adhere to established accounting procedures, internal controls, and compliance standards
• Protect confidential financial and vendor information

• 2+ years of Accounts Payable or related accounting experience
• Strong understanding of accounts payable processes and invoice workflows
• Experience with purchase orders and three-way matching
• Experience processing ACH and check payments
• Proficiency in Microsoft Excel and Microsoft Office
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently while collaborating effectively with team members
• Experience reconciling vendor statements and resolving discrepancies
• Experience with vendor portals preferred
• ERP experience required; experience with Prophet 21 (P21) is highly preferred

What We're Looking For

The ideal candidate is detail-oriented, proactive, and comfortable researching issues through resolution. They take ownership of their work, communicate effectively with vendors and internal stakeholders, and understand the importance of accuracy when handling financial transactions.