Full Time Project Specialist

Wharton-Smith, Inc., a highly regarded General Contractor throughout the Southeast, is seeking qualified candidates for the position of Proposal Specialist . We are currently seeking someone who is willing to work in Central, FL .

GENERAL DESCRIPTION:

The Proposal Specialist is responsible for leading the development, coordination, production, and delivery of competitive proposals, qualifications packages, presentations, and other pursuit materials for commercial construction and water/wastewater projects. This position works closely with Business Development, Marketing, Operations, Estimating, and project teams to develop compelling, compliant, and client-focused submissions.

The Proposal Specialist manages multiple concurrent pursuits and serves as a key contributor to business development and marketing initiatives in a fast-paced, deadline-driven environment.

RESPONSIBILITIES:

Proposal Development & Management

• Lead the preparation, production, and delivery of proposals, qualifications packages, presentations, and related pursuit materials.
• Review RFPs, RFQs, and other procurement documents to identify requirements, evaluation criteria, and deadlines.
• Develop proposal schedules and coordinate internal resources to meet submission requirements.
• Manage multiple concurrent pursuits while maintaining quality and deadlines.

Content Strategy & Development

• Write and edit executive summaries, project descriptions, staff resumes, technical narratives, and other proposal content.
• Coordinate with Operations, Estimating, Business Development, and project teams to develop accurate and compelling content.
• Ensure proposal messaging reflects client priorities, project requirements, company capabilities, and differentiators.

Pursuit & Presentation Support

• Facilitate pursuit strategy and content development meetings.
• Develop and coordinate interview and presentation materials.
• Prepare and coach project teams for shortlist interviews and client selection presentations.
• Support award submissions and other industry recognition initiatives.

Support Quality & Process Improvement

• Ensure submissions meet client requirements and corporate branding standards.
• Proofread and quality-control proposal and presentation materials.
• Maintain project, personnel, and proposal content libraries.
• Identify opportunities to improve proposal processes, tools, and resources.

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, English, Business Administration, or a related field; equivalent professional experience may be considered.
• Three (3) to five (5) years of experience in proposal development, pursuit management, marketing, or a related discipline.
• Experience in the construction, engineering, architecture, or related Architecture, Engineering, and Construction (AEC) industry strongly preferred.
• Experience leading proposal development efforts and coordinating multidisciplinary teams preferred.
• Strong knowledge of proposal development, pursuit management, and business development processes.
• Understanding of construction delivery methods, client procurement processes, and proposal evaluation criteria preferred.
• Knowledge of proposal compliance requirements, content strategy, and presentation development.
• Ability to coordinate proposal activities, manage competing priorities, and meet critical submission deadlines.
• Strong organizational skills and attention to detail to ensure proposal accuracy, consistency, and compliance.
• Ability to collaborate effectively with business development teams, technical professionals, and leadership throughout the proposal process.
• Strong written and verbal communication skills with the ability to develop clear, compelling, and professional proposal content.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Proficiency in using standard office technology, including laptops, smartphones, photocopiers, and scanners.
• Ability to perform office-related tasks requiring close vision, focus, and regular verbal communication.
• Ability to occasionally lift and move office materials and supplies weighing up to 20 pounds.
• Availability to work a full-time, exempt schedule during standard business hours, with flexibility to work additional hours to meet proposal deadlines, support interviews, and complete special projects.
• Willingness to travel up to 15% for client meetings, project meetings, interviews, industry events, regional office visits, and other business needs.

Equal Opportunity Employer/Veterans/Disability

Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).

RECRUITER POLICY:

Notice to Staffing Agencies

Wharton-Smith, Inc. will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Wharton-Smith, Inc., including unsolicited resumes sent to a Wharton-Smith, Inc. mailing address, fax machine or email address, directly to Wharton-Smith, Inc. employees, or to Wharton-Smith, Inc.'s resume database will be considered Wharton-Smith, Inc. property. Wharton-Smith, Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Wharton-Smith, Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Wharton-Smith, Inc.'s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Wharton-Smith, Inc. will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Wharton-Smith, Inc.'s Human Resources Representative or his/ her designee. No other Wharton-Smith, Inc. employee is authorized to bind Wharton-Smith, Inc. to any agreement regarding the placement of candidates by Agencies.