Marketing & Proposal Coordinator

Overview Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building a consulting and engineering firm where your career accelerates, your contributions matter, and your potential is fully realized. We invest in development at every stage of your career and work on projects that shape communities, protect the environment, and create lasting impact. You’ll have autonomy and flexibility to do your best work. Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recognized for industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes. As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company—you help shape what comes next. Position We are currently seeking to add a full-time Marketing & Proposal Coordinator to our team. This position is hybrid, with most work performed remotely and occasional in-person duties. Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed will be considered. Responsibilities Work alongside the Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with emphasis on projects in the northeastern United States. Assist with retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions. Support proposal plan preparation and drive proposal kickoff discussions. Contribute to compelling firm qualifications, proposals, and presentation materials, including layout, writing, and coordination. Assist with writing, cataloging, and updating of project materials (profiles, team resumes, client references). Produce hard-copy proposal documents as needed from the Woburn, MA office. Occasionally travel to client locations to deliver proposals. Support special events and trade shows, as needed. Perform quality checks on marketing materials, including proofreading, aesthetics, and compliance reviews. Update the client relationship management (CRM) system and related databases. Fulfill other marketing tasks as needed. Qualifications Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field. Minimum 3–5 years of experience as a marketer, preferably in the architecture, engineering, and construction (AEC) industry. Proficiency in Adobe InDesign and Microsoft Office. Proposal experience required. Excellent prioritization and time management skills. Strong organizational skills, attention to detail, and ability to multitask in a fast-paced, deadline-driven environment. Excellent writing and copy editing capabilities. Strong communications skills and the ability to adapt to different communication styles. Highly motivated, eager to contribute to Apex marketing efforts. Ability to travel to the Apex office in Woburn, MA, for proposal production and to client locations for proposal delivery; willingness to travel between offices for related tasks as needed. Valid driver’s license, safe driving history, and reliable transportation. Sponsorship is not available for this position now or in the future. Benefits Company-subsidized medical and dental. Company-paid life, short-, and long-term disability. 401k match, tuition assistance, and more. Cross-training and the ability to work on a variety of projects. Performance-based bonuses or other incentives. Exposure to leading professionals in the industry. 2,000+ employee national firm with 70+ locations across the US. Annual Expected Pay Range: $75,000 - $85,000 per year Apex Job Title: Marketing Coordinator Apex Title: 11811 Equal Opportunity Employer We believe in equality for all and celebrate the diversity of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other characteristics protected by law. If you require accommodations to navigate our website or complete the application process, please contact View email address on click.appcast.io or View phone number on click.appcast.io. EO/AA/VEV/Disabled Employer. Recruitment Agencies TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our careers sites or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes. #J-18808-Ljbffr