Purchasing Specialist

Job Description

Job Description

Work Location: On-site in Auburn, Maine
Schedule: Full-time, Monday–Friday 8:00 AM to 5:00 PM
Remote Work: This is an on-site position; remote work is not available.

Job Purpose Summary : Coordinate all Aspects of Product Ordering and Inventory Control

Minimum Qualifications:

• High school diploma or equivalent.
• Proven experience in purchasing or procurement within the retail industry or a similar environment.
• Familiarity with purchase order processing and materials management principles.
• Basic proficiency in procurement software and Microsoft Office applications.
• Strong organizational and communication skills to manage supplier relationships and internal coordination.
• Experience with Microsoft 365 is required

Key Responsibilities and Accountabilities:

• Oversee the purchasing process and maintain appropriate inventory of sold goods
• Continuously evaluate product IR’s, EOM’s and other promotions to ensure that product is ordered at the appropriate time to maximize profitability
• Communicate pricing information with the sales team to ensure company profitability
• Execute the purchase of stock inventory and other specials as directed by Distribution Center/Inventory Manager
• Correct all invalid serial numbers, PO errors, model files, vendor information, and all other data in Epass to ensure database accuracy
• Allocate or facilitate the return of all unsold product
• Ensure credits are being received for all returned goods and PDI’s
• Remove/add inventory to Epass as needed
• Upload and update pricing information in Epass as needed.
• Track all damage allowance credits to ensure they are being received
• Ensure credits for truckload specials, floor models, and all other trailing credits are being received as promised by vendors

Physical Requirements:

• Must be able to remain in a stationary position 50%
• Occasionally move about office to access files, speak to other employees, supervisor
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Occasionally moves office supplies and equipment weighing 5-15 lbs.
• The person in this position frequently communicates with customers, vendors, and other employees

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.