Purchasing Coordinator

Job Title: Purchasing Coordinator

We are seeking a detail-oriented Purchasing Coordinator to join our team on a 3-month contract to support coverage for an employee on intermittent leave. This role has potential for extension or conversion based on business needs.

This position plays a key role in ensuring timely procurement, order management, and vendor coordination across a high-volume SKU environment.

Compensation & Schedule

• Pay Rate: $30 an hour
• Duration: 3 months (with potential extension or conversion)
• Schedule: Monday-Friday, 8:00 AM - 5:00 PM
• Work Environment: Fully remote (must reside within 50 miles) (equipment provided; occasional onsite training if needed)
• Location: Irvine, CA

Key Responsibilities

• Manage and monitor a shared procurement email inbox , ensuring timely review and delegation of requests, vendor responses, and updates
• Process purchase orders and acknowledgments using Microsoft Dynamics (2016)
• Send order confirmations and shipment notifications to vendors
• Track and follow up on orders using ERP reports and automated tracking tools
• Maintain inventory levels by reviewing out-of-stock and replenishment reports
• Coordinate with established national and international vendors
• Respond to internal requests from sales teams and external inquiries in a timely manner
• Prioritize and execute orders based on sales team direction and inventory needs
• Manage a product catalog of approximately 3,500 SKUs , with daily focus on 25-30 active items
• Support priority allocation decisions, including rare cases tied to Defense Priority Allocation System (DPAS) requirements

Daily Workflow

• Review shared inbox for incoming requests, changes, and vendor communications
• Follow up on late orders and monitor automated ERP reports
• Process order acknowledgments and confirm shipments
• Place new purchase orders based on replenishment needs and inventory levels
• Address incoming sales and external requests, ensuring visibility and responsiveness
• Prioritize urgent orders and repeat workflow cycles throughout the day

Qualifications

• 2-4 years of experience in purchasing, procurement, or supply chain coordination
• Experience working with ERP systems (Microsoft Dynamics preferred)
• Strong organizational skills with the ability to manage multiple priorities
• Excellent communication and follow-up skills
• Ability to work independently in a remote environment
• Experience supporting high-volume SKU environments preferred

Additional Information

• No RFQ experience required (pricing is standardized via system price lists)
• Vendor sourcing is not required; this role works with pre-established suppliers
• Industry experience in manufacturing is helpful but not required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.