Facilities and Maintenance Manager

Job Description

Job Description

Description:

Are you looking to join a company that makes a difference? Do you want to be part of an organization with a commitment to an inclusive and supportive culture? Do you enjoy company-wide staff events with opportunities for team building and getting to know your co-workers? Join our team of compassionate, empathetic, and dedicated staff!

With a career at Riveon Mental Health and Recovery, you’ll partner with a talented group of individuals in a team atmosphere, including a supportive and knowledgeable leadership team. You’ll also have access to a wealth of opportunities for your personal growth and development.

POSITION PURPOSE AND OBJECTIVES

Overall supervision of Riveon Mental Health and Recovery Maintenance Department and its personnel in providing well maintained facilities, grounds and vehicles that are safe and clean for our clients, staff and visitors.

ESSENTIAL JOB FUNCTIONS

• Establish or review and update existing preventive maintenance, planned obsolescence and replacement program for all facilities, facilities components, grounds and vehicles:
• Implement processes that ensure that all required or desired inspections are accomplished on a timely basis, documented, and that any required remedial actions have work orders completed, queued in the maintenance schedule and completed in a timely manner.
• This includes but is not limited to:
• Safety equipment, elevators, fire alarm, sprinkler and flow monitors, fire extinguishers, smoke detectors, HVAC, boilers and furnaces, back flow valves, exhaust fans, grease traps, food cooler and freezers roofs, roof scuppers, gutters, storm water sewers, parking lots, ...
• Ensure that all OSHA, Ohio Department of Health, Ohio Department of Behavioral Health, Lorain County Health Department, Lorain County MHARS, City Fire Departments, CARF, ADA, and any other accrediting or licensing agencies’ Standards for Community Mental Health Center, Drug and Alcohol Treatment, or public buildings are being observed
• Manage the Maintenance Schedule to maximize the utilization of staff and reduce maintenance schedule queue time
• Follow established Agency policies and procedures, oversee the purchase of maintenance equipment and supplies and other items as directed.
• Maintain and manage inventories (light bulbs, paper products, paint…)
• Manage outsourced maintenance activities. Define scope of work to be accomplished by the contractor, secure competitive bids, coordinate and justify the award of work, prepare the purchase contracts for review and signature, acquire the proper proofs of insurance, coordinate activities between the Center’s clients, employees and the contractor, ensure the project is completed in accordance with the specificity, approve final invoicing.
• Actively participate in the Agency Safety Committee by attending all scheduled meeting and walking tours, working cooperatively with the other representatives in documenting and addressing issues of concern and reporting the disposition of those issues back to the Committee, the COO and The CEO in a timely manner
• Act as the Agency’s’ Security Officer by conducting perimeter inspections, evaluating outdoor security lighting needs, inspecting entrance and egress points, insuring alarms are in working order and evaluating any other security concerns of clients, staff and visitors. Offer recommendations to senior management to resolve those identified issues as well as maintain control of keys to the various facilities and vehicles.
• Recruit, interview and make hiring recommendations for new or replacement staff.
• Individually and collectively lead, direct and provide continuing training for all staff.
• Responsible for departmental staff discipline up to and including the recommendation for termination in accordance with Agency policy and procedures. Provide interim and annual performance evaluations.
• Develop an annual training protocol specific to maintenance such as electrical lock out, tag out procedure and confined space entry. Coordinates 24-hour emergency on call service.
• Supervise outside maintenance contracts such as garbage and trash removal, janitorial services, vehicle repair and preventive maintenance, HVAC contractors, laundry services and biohazard disposal.
• In conjunction with the COO and accounting department prepare annually capital improvement budgets.
• Prepare monthly maintenance report indicating those items completed and those pending with estimated completion dates and any additional resource requirements.
• Obtain and manage all required building permits.
• Ensure all cleaning and related chemicals are properly maintained and requisite staff training is completed.
• Ability to work with collective bargaining agreements.
• Sensitivity and understanding of Behavioral Health clients
• Has / Maintains a good on-time and attendance record.
• And all other tasks as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

In order to perform the essential functions of this job, after an orientation period, the employee must possess the following: a working knowledge of Riveon’s Policy and Procedures, including sensitivity and adherence to clients’ rights, confidentiality, and health and safety issues; must be dependable, capable of following directions, and able to complete tasks as directed; must recognize and be proactive with maintenance issues; must work efficiently, professionally, and within Center policies and procedures. Must exhibit sensitivity to different cultures.

AMOUNT OF TRAVEL: Travel to various locations within Lorain, Cuyahoga and Huron Counties.

SALARY: $55,000-$65,000. Based on Experience and Certifications.

HOURS: Day Shift (M-F). Will be required to be on call 24-hour per day, Monday through Sunday.

REQUIREMENTS/QUALIFICATIONS

• High school diploma, computer literate, 5-10 years of general maintenance experience with at least three years of supervisory experience.
• Valid Drivers License with minimal points.
• Successful completion of maintenance specific training is preferred (e.g. Boiler, HVAC, electrical safety, electrical controls, general carpentry, lock out/tag out, confined space entry, and ladder and climbing safety).

WORKING CONDITIONS

Exposure to computer screens; work closely with others. Extensive standing, walking, pushing, pulling, reaching and bending. Frequently lifts, carriers or otherwise moves and positions objects weighing 60 to 100 lbs. Frequent lifting of heavy equipment and furniture/furnishings. Considerable kneeling and crouching. Works around equipment and machinery; manual dexterity required. Exposure to adverse weather conditions, hazardous chemicals, odors, dirt and dust. Maintain mental capacity that permits making sound judgments regarding work and have regular attendance. The employee is expected to adhere to all agency policies and procedures .

We value our team members and provide an excellent total rewards package of benefits and perks designed to be customizable to your specific needs.

Our Total Rewards Package – What We Offer :

• Inclusive Culture with a Team Atmosphere
• Collaborative environment dedicated to clinical excellence
• Company-Wide All Staff Events - have fun while Teambuilding
• Wellness Programs and Activities
• Up to 41 days off per year (32 days of paid time off plus 9 paid holidays)
• Paid Bereavement Leave
• Paid Jury Duty Time
• Parental Leave
• Company Supported Continuing Education & Certification
• PPO & HDHP Health Plan Options
• Flexible Dental & Vision Plan Options
• Company funded Health Savings Account
• Company-Sponsored FSA and DSA Tax Savings Accounts
• 100% Company Paid EAP Emotional Well-Being Support
• 100% Company Paid Life Insurance and AD&D
• 100% Company Paid Long-Term Disability Insurance
• Added Value Benefits including:
  • Critical Illness Plans for Employee and Family
  • Accident Plans for Employee and Family
  • Identity Theft Plans for Employee and Family
  • Pet Insurance
  • Whole and Term Voluntary Life Plans for Employee and Family
  • Voluntary AD&D Plans for Employee and Family
• 403(b) Retirement Plan with Company Match
• Access to Personal Financial Advisor
• Generous Team Member Referral Bonus Program
• License and Certification Reimbursement
• License Testing Fee Reimbursement
• Annual Tuition Reimbursement
• Travel Expense Reimbursement
• On-Site Pharmacy
• Casual Dress Code
• Shift Differentials and On-Call Stipends
• Stipend for Bilingual, Spanish-Speaking