Broker Assistant

Job Description

Job Description

Robert Half client is looking for a Broker Assistant to provide high-level support to a busy real estate team. This contract opportunity is ideal for someone who thrives in a fast-moving environment, handles confidential information with discretion, and can keep multiple priorities organized. The person in this role will help streamline daily operations, support brokers and team members with documentation and research, and contribute to effective communication across the business unit.

Broker Assistant Responsibilities:

• Coordinate day-to-day administrative activities for brokers and team members to keep work moving efficiently and deadlines on track.

• Prepare and edit documents such as correspondence, presentations, spreadsheets, reports, proposals, and internal communications.

• Create and process leasing packages, consulting agreements, and related transactional documents using established company templates and approved resources.

• Maintain data and reporting through office applications, ensuring information is organized, accurate, and easy to access.

• Support transaction tracking and distribution activities in partnership with the Operations Manager and other internal stakeholders.

• Conduct online and database research to gather market, property, ownership, and comparable information that supports brokerage activity.

• Update property listings and related records across commercial real estate platforms, including CoStar and Buildout.

• Assist with basic updates to marketing materials and provide document formatting support using design and presentation tools.

• Participate in team and business unit meetings and provide cross-coverage for colleagues to ensure consistent administrative support.

• Arrange schedules, conference calls, travel logistics, and other coordination tasks as needed to support team operations.

If you are interested in this Broker Assistant position, please submit your resume today!

• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Working knowledge of Adobe Creative Suite tools such as Photoshop, InDesign, Illustrator, and Acrobat.
• Demonstrated ability to manage sensitive and confidential information with care and sound judgment.
• Strong written and verbal communication skills, including careful proofreading and detail-oriented document preparation.
• Ability to balance multiple assignments, adjust to changing priorities, and solve problems in a fast-paced setting.
• Comfortable collaborating with a team while also taking ownership of tasks independently when needed.
• Experience with administrative support, calendar coordination, report preparation, travel arrangements, and research activities.
• Familiarity with commercial real estate research and listing platforms such as CoStar, LoopNet, LandVision, or similar tools is preferred.