Project Manager 2, SCCC

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The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full-Time Project Manager 2 to work at the UHealth campus in Miami, Fl.


CORE JOB SUMMARY
The Project Manager 2, SCCC (H), manages multiple SCCC projects of moderate complexity across departments. Leads cross-functional teams, coordinates resources, and ensures successful execution aligned with strategic priorities.

CORE JOB FUNCTIONS

• Defines project scope, goals, and deliverables in collaboration with leadership.
• Establishes measurable outcomes and evaluation criteria.
• Determines and secures necessary resources for project success.
• Independently plans, coordinates, and executes projects of moderate complexity and scope.
• Manages full meeting life cycles-including agenda development, facilitation, and follow-up-to ensure effective outcomes.
• Develops and refine workflows that improve coordination, efficiency, and compliance across teams.
• Develops comprehensive project plans and timelines.
• Validates schedules with impacted teams and adjusts for dependencies.
• Tracks progress and implement corrective actions as needed.
• Delegates tasks and ensures accountability across the team.
• Conducts regular quality reviews of work and deliverables.
• Maintains detailed and secure documentation of project activities.
• Executes communication plans to keep stakeholders informed.
• Prepares and delivers project updates and recommendations to leadership.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor's degree in a relevant field

Experience: Minimum 3 years of relevant experience

Knowledge, Skills, and Attitudes:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specific Functions

Clinical Research Services (CRS)
Supports coordination and execution of clinical research process improvement initiatives, governance activities, grant support efforts (e.g., CCSG), and workflow standardization to advance research operations and institutional priorities.

1. Process Improvement • Lead process improvement initiatives across clinical research operations by identifying gaps, inefficiencies and handoff breakdowns • Partner with cross-functional stakeholders to implement streamlined, scalable process aligned with institutional goals

• Coordinate implementation of improved processes, including timelines and stakeholder alignment

• Monitor adoption and effectiveness of updated process, escalate risks or issues as needed

2. Workflow & Change Management
• Map current state and future state workflows to support standardization, transparency and improved operational consistency

• Support implementation of future state workflow

• Coordinate change management efforts by aligning stakeholders, clarifying expectations and supporting transition to standardized approaches

• Develop and maintain clear documentation, guidance materials and process references

• Facilitate working sessions to map workflows and incorporate feedback related to workflow changes

• Track readiness milestones to support smooth implementation and minimize operational disruption

• Act as a neutral facilitator to support alignment across departments with differing priorities during workflow changes

3. System Integration

• Coordinate integration efforts across systems (e.g., OPERA, IBIS, Velos), ensuring alignment on scope, timelines, and dependencies
• Facilitate communication between technical teams, study teams, CRS groups, vendors, and internal stakeholders
• Track progress and escalate risks impacting system interoperability and delivery

4. Governance & Leadership Advisory Support (EAB)

• Coordinate governance-related activities, including committees focused on clinical research

• Facilitate meetings with leadership, and stakeholders across the institution to support alignment and decision-making

• Track deliverables and follow-up actions related to governance decisions and priorities

• Coordinate internal meetings to prepare for the Executive Advisory Board (EAB), including agenda development, materials preparation, and alignment with leadership priorities

• Document meeting outcomes, decisions, and action items, tracked follow up across stakeholders to ensure timely execution

• Serve as liaison between CRS leader and administration to support transparency and timely completion of drafts

• Maintain organized documentation of EAB materials

5. Strategic Metrics, Reporting & Institutional Alignment

• Coordinate collection, validation, and consolidation of strategic plan metrics across Clinical Research, Administration, and institutional stakeholders

• Facilitate review of metrics with stakeholders to ensure accuracy, completeness, and alignment

• Track performance indicators and support identification of gaps, risks, and trends

• Support the development of reports, dashboards, and presentations that communicate progress against institutional goals

• Maintain alignment of metrics across Data Science, Shared Resources, and institutional reporting efforts 6. Cross-Functional Project & Program Management

• Coordinate cross-functional and external initiatives (e.g., partnerships, pilot programs)

• Facilitate alignment across internal teams and external partners to support execution of initiatives

• Track deliverables, participation, and outcomes across innovation efforts

7. Meeting Facilitation, Documentation & Follow-Through

• Facilitate meetings by guiding discussions, referencing project plans, and ensuring alignment on timelines, deliverables, and responsibilities

• Prepare and/or coordinate agendas and materials in advance to support effective discussions

• Capture and document meeting notes and action items, including key decisions, assigned owners, and required follow-ups

• Ensure documentation is complete, accurate, and clearly organized, reflecting all critical discussion points

• Review and validate notes prior to distribution to ensure quality and consistency • Distribute meeting notes and action items within 24-48 hours

• Track action items, including ownership, due dates, and status

• Follow up with stakeholders between meetings to ensure progress and readiness for upcoming milestones

8. Documentation & Data Integrity

• Maintain organized and accessible documentation across projects, workflows, integrations, and reporting activities

• Ensure consistency, accuracy, and traceability of project-related information

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:
Full time

Employee Type:
Staff