Project Manager

Project Manager

Reports To: Governance and Compliance Manager. Serves as a Project Manager for ADECA's Information Technology Division initiating and managing multiple projects simultaneously. Manages customer expectations for multiple functional program areas and ADECA Divisions. Works directly with ADECA Division staff and solution providers, applying business analytical skills, to establish a justifiable business case and cost-benefit analysis for proposed IT projects. Defines and documents detailed business requirements, translates them into project requirements, and establishes project scope. Negotiates project scope and customer expectations ensuring feasibility and alignment with available project resources. Ensures that State and ADECA policies, standards, and guidelines for IT Project management and governance are applied and followed. Establishes, maintains, and manages the ADECA IT project portfolio, prioritizing initiatives and activities based on agency strategic objectives and goals. Oversees and facilitates vendor project management activity conducted by the vendor during solution implementation and service delivery, ensuring integration and deployment activities are effectively planned, communicated, coordinated, and executed. Provides ongoing reporting of key project and portfolio performance metrics, to include milestone completion estimates, financial statistics, and resource demand and utilization.

Duties:

• Incoming Work - Serves as the point of contact for new incoming project work to the IT division. Facilitates initial meetings with the ADECA Project owners and stakeholders, creates initial estimates, Statements of Work, and, upon approval, initiates the project.
• Requirements Gathering - Defines requirements, establishes business case, develops high-level design of the functional solution and/or process, and works with stakeholders to establish a transparent definition/description of the business problem and the proposed solution.
• Project Scope - Establishes and manages Project Scope during the entire Project Life Cycle, ensures the business case for the project remains valid, and renegotiates Project Scope with stakeholders as necessary to ensure successful completion of the project.
• Project Scheduling - Develops and manages Project schedules, planning the number and length of applicable Project iterations and the type and amount of resources required to meet the Product Owner’s expectation of delivery.
• Project Oversight - Provides governance oversight to IT projects ensuring compliance with State and ADECA policies.
• Project Communication - Communicates project schedule progress with customers ensuring that project delays or accelerations are known at the earliest point and stakeholders are sufficiently informed of the project’s status.
• Service Desk Documentation - Creates and updates IT Projects into the Service-Desk Application such as, project requests, approved projects, phases and status updates in a timely and accurate manner to ensure that Service-Desk serves as the system of record, information is readily available, and ADECA's IT division services are properly reflected.
• Facilitate IT All Hands Meeting - Will serve as the lead facilitator for IT's All Hands meeting held on a weekly basis. Will ensure IT employees follow best practices for sharing their weekly accomplishments, on-going tasks, and road blocks along with keeping the meeting on task and on time. Will participate in daily stand up meetings to discuss ongoing tasks and project updates.

Skills Required - Top Skills: Leadership, Communication (oral and written), Organization (process and prioritization management), Technical Writing / Documentation, Requirements Gathering

Skills Preferred

Experience Required - Three years of project management experience to include managing projects with extended duration, budget responsibilities, and supervision of multiple persons in different skill areas. Two years of experience performing computer systems analysis or programmer analyst type work - Does not require PMP, but needs to have at least a few years of relevant experience

Experience Preferred

Education Required - Bachelor’s degree from an accredited four-year college or university with a degree in any major

Education Preferred

Additional Information - Full time, onsite, Montgomery, AL. Limited remote work may be considered after 1-2 months of demonstrated proficiency. Currently budgeted for 6 month contract with possible extension - Goal is to convert to Merit. Please only submit those who meet the education requirements, experience and are able and willing to convert to the merit system.