Project Administrator

Project AdministratorThe Project Administrator provides general office support and coordination, comprehensive administrative, financial, and project controls support to civil survey project teams. This role supports project managers and technical staff with project setup, cost tracking, documentation, proposal coordination, and compliance. The ideal candidate is detail-oriented, highly organized, and experienced in supporting public agency and transportation projects, including work for the Colorado Department of Transportation (CDOT).Employees, Managers, and Supervisors throughout the corporation, and various external customers, vendors, consultants, and governmental regulatory officials.Key ResponsibilitiesProject & Administrative SupportProvide day-to-day general office supportProvide project coordination and administrative support to project managers and technical staffMaintain organized electronic and hard-copy project files and documentationCoordinate meetings, schedules, and internal communicationsHandle confidential and proprietary information with discretion and professionalism Project Accounting & Controls SupportAssist with project setup, budgets, and cost codesTrack labor, expenses, and subcontractor costs against project budgetsSupport timekeeping review, expense processing, and job cost reportingPrepare invoices and billing in accordance with contract requirementsTrack contract documents, amendments, and additional services Proposals, RFIs & RFQsSupport preparation and coordination of proposal submittals for public and private clientsAssist with RFQs and RFIs, including compiling required forms, resumes, and project informationEnsure proposals comply with agency and client requirements and deadlinesMaintain proposal templates, qualification materials, and project experience databases Compliance & DocumentationSupport compliance with public agency requirements, including CDOT standards and proceduresTrack deliverables, approvals, and project milestonesAssist with quality control reviews of project and proposal documentsMaintain records related to contracts, insurance certificates, certifications, and project closeoutJob Skill RequirementsAssociate's or Bachelor's degree in business administration, construction management, engineering support, or a related field (or equivalent experience)5+ years of experience in project support, project coordination, project accounting, or project controls within the industryExperience supporting civil engineering, transportation, or land surveying projectsFamiliarity with CDOT projects, procurement processes, and documentation requirements preferredProficiency in Microsoft Office (Word, Excel, Outlook) and AdobeStrong organizational, analytical, and communication skillsAbility to manage multiple priorities and deadlines in a fast-paced environmentPreferred SkillsExperience with public agency contracts and on-call programsStrong Excel and reporting capabilitiesProactive problem-solving mindset and attention to detailAbility to work independently and collaboratively across teamsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The following mental demands are required to perform the essential functions of this job: concentrate, conceptualize, cooperative work with others/teamwork, detailed work, frequent task changes, irregular schedule as needed, learn new tasks, interruptive /distractive environment, perform multiple tasks simultaneously, reasoning, problem solving, time pressures.Topographic OM, Inc. in office Standard business hours is Monday-Friday from 8am-5pm. The specific schedule for this role will be based on location and department.Must be authorized to work in the United States.Travel out of office may be required.This employer participates in E-Verify.This position is subject to initial and random Drug and Alcohol programs as directed by Company Policy.Topographic, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Salary Range $70,000 - $78,000