Accountants & Auditors

Job Description Summary:

ESSENTIAL JOB FUNCTIONS:

Fixed Assets :

Identifies capital asset purchases and properly documents them. Updates and maintains fixed asset records. Reviews travel request forms and expense reports for accuracy. Coordinates annual fixed asset inventory with other departments. Completes the annual financial National Transit Database reporting.

Completes monthly fuel tax return, related journal entry and reconciliation.

Prepares National Transit Database annual financial reports.

Back-up for Count Room for daily duties and quarterly night audits.

Serves from time to time as Project Manager or project team member on a variety of subject matter expertise organizational projects or stretch assignments as assigned by the Portfolio Steering Committee (PSC) of the agency Project Management Office (PMO). These assignments will implement broad strategic and organizational agency












































goals.

Accounts Receivable:

Receives and processes incoming fare-card sales orders by walk-ins, telephone or e-mail in an efficient and timely manner. Sets up, maintains and generates invoices for customers on account and handles all billing questions and issues.

Records sales, risk insurance claims, etc. and generates invoices for monthly billing.

Reviews the trial balance for accuracy and makes journal entries in the general journal.

Reports the sales amounts and quantities of various fare-cards to internal users, many of these reports are provided to external users, such as: The Boards of HART and THS, Inc.

Serves from time to time as Project Manager or project team member on a variety of subject matter expertise organizational projects or stretch assignments as assigned by the Portfolio Steering Committee (PSC) of the agency Project Management Office (PMO). These assignments will implement broad strategic and organizational agency goals.

Revenue:

Audits the Authority's revenue streams: GFI fare boxes, count rooms, Retail Sales outlets and petty cash drawers at various Authority locations. Assists as needed to maintain change machines and ticket vending machines (TVMs)

Audits a variety of financial impacting processes such as Accounts Receivable pass inventory, employee travel requests/reimbursements and balance sheet reconciliation processes.

Reports monthly ridership which involves reviewing the data recorded by the Accounting Assistant GFI and confirming special events has been addressed properly. Administers special events reporting keys and tracking.

Serves as the internal THS streetcar accounting resource which includes billing City of Tampa and attending monthly THS Board meetings.

Serves from time to time as Project Manager or project team member on a variety of subject matter expertise organizational projects or stretch assignments as assigned by the Portfolio Steering Committee (PSC) of the agency Project Management Office (PMO). These assignments will implement broad strategic and organizational agency goals.

Revenue Regional eFares:

Provides input and supports financial back-office deliverables for the regional eFares project which includes but is not limited to developing the financial test plans which would include scenarios and expected outcomes; pulls reports and analyze the testing results; and troubleshoots issues and proposes resolutions

Identifies reporting needs and defines reporting requirements to perform the financial back-office functions for the regional eFares system

Creates and performs processes for performing the financial back-office functions for the regional eFares system which will include pulling reports and performing reconciliations required to support the net settlements with the other participating agencies

Updates and maintains the GP financial reporting system to support the accounting needed for regional eFares transactions and makes journal entries performs other accounting functions related to the regional eFares transactions

Performs other accounting department functions as needed

Serves from time to time as Project Manager or project team member on a variety of subject matter expertise organizational projects or stretch assignments as assigned by the Portfolio Steering Committee (PSC) of the agency Project Management Office (PMO). These assignments will implement broad strategic and organizational agency goals.

MARGINAL FUNCTIONS:

Performs other work-related duties as assigned.

REQUIREMENTS:

Education and Experience:

Bachelor's Degree in Accounting, Finance or related field, with 1 to 3 years' experience.

Machines, Tools, & Equipment Used:

Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.

Licenses/Certifications:

None.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

Perform complex, detailed work involving written and numerical data.

Assist in the development of large public sector budgets; meet critical deadlines; and make decisions under pressure.

Help develop, recommend, and administer sound financial strategies for a public entity.

Read and interpret complex laws and regulations impacting Authority financial activities.

Establish and maintain effective working relationships with public officials, public/private agencies and companies, and the general public.

Prepare and present complex narrative and statistical reports, correspondence, and other documents.

Ability to work in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs.

Ability to perform professional-level work dealing with data, people, and technology that relates to administrative, accounting, legal, or managerial skills.

Ability to provide updates to senior managers, elected officials, or other community groups or organizations and work regularly with other Directors or senior managers to ensure the provision of efficient and effective services.

Prepare financial reports for HART Board, State Auditor, Federal and State Grants.