Shipping & Receiving / Mail Clerk

Position Description

To perform a variety of duties in support of the college materials processing function including the receipt, storage, issuance and inventory of materials, supplies, tools and equipment; and to process the mail including distribution of incoming and outgoing mail.

Receives general supervision from the Supervisor, Shipping & Receiving/Fleet. Exercises no supervision.

Duties & Responsibilities (Essential Functions)

Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Receive, stock, and issue materials and supplies; verify incoming shipments for appropriate quantity and quality.
• Inventory supplies and materials; report replacement needs; assist in annual inventory.
• Pick up the mail from the post office; sort and deliver mail to various college departments; collect and deliver inter-office mail; prepare outgoing mail with appropriate postage; prepare and package items for outgoing shipments.
• Maintain files; compile records of supply transactions; input and retrieve data from various systems such as Colleague and Softdocs.
• Deliver incoming materials, supplies and equipment to appropriate college departments; travel to various facilities as necessary including the Burgaw Center, North Campus, and Surf City.
• Process invoices, and purchase orders ensuring appropriate approvals are obtained; requisition and purchase a variety of supplies via a college issued P-Card.
• Operate various equipment including a forklift, postage machine, bar code scanner, name plate engraver, computer, and office machines; unload, lift and carry materials and supplies as necessary.
• Process fleet vehicles for college use.

Other Important Functions:

• Handle incoming and outgoing hazardous materials.
• Maintain warehouse in a clean and orderly manner.
• Collect locked bank bags from the Burgaw Center, North Campus, and Surf City and deliver to business office
• Perform related duties and responsibilities as required.
• Work with the Equipment Inventory Coordinator
• Work at North Campus on an as needed basis.

Qualifications:

Knowledge of:

• Modern warehousing procedures.
• Inventory procedures and forms.
• Laws and standard operating procedures regarding the processing of U.S. mail and inter-department mail.
• Basic principles and procedures of record keeping and basic accounting skills.
• Modern office procedures, methods and computer equipment.
• Safe work practices.
• Basic mathematical principles.

Ability to:

• Understand and apply U. S. postal regulations concerning all classes of mail.
• Organize, stock and issue supplies and equipment.
• Prepare and maintain Material Safety Data Sheets (MSDS).
• Maintain accurate records.
• Operate various equipment including a forklift.
• Operate a computer and maintain computerized records.
• Perform simple arithmetic computations.
• Understand and follow oral and written instructions.
• Understand and apply Department of Transportation regulations for shipping merchandise including hazardous materials.

Maintain effective audio-visual discrimination and perception needed for:

• making observations
• communicating with others
• reading and writing
• examining incoming materials and supplies and outgoing packages
• operating assigned equipment.

Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:

• walking, standing or sitting for extended periods of time
• lifting, stooping, climbing, bending and carrying materials
• work outside in extreme weather conditions
• operating assigned equipment.

Maintain mental capacity that allows the capability of making sound decisions.

Ability to:

• Communicate clearly and concisely.
• Establish and maintain effective working relationships with those contacted in the course of work.