Facilities Project Coordinator

The Project Coordinator is the main point of contact between the client, internal teams, and approved external contractors, and reports to the project manager. Day to day, you will schedule meetings, site visits, and contractor work, obtain contractor quotes, and hold contractors to their timelines and commitments. This is a fast-paced role with frequent last-minute client requests, and it calls for strong communication, a customer service mindset, and an action-oriented approach.

Job Description

• Serve as the main point of contact between the client, internal teams, and contractors, communicating project status, changes, and issues clearly and proactively.
• Schedule and coordinate project meetings, site visits, and contractor activities; maintain project schedules, track deadlines, and communicate schedule changes to the client, internal teams, and contractors.
• Document project meeting action items and follow up with responsible parties to help ensure tasks are completed on time.
• Hold contractors accountable for their timelines and commitments, indirectly managing vendor and contractor personnel; be direct and firm when managing performance.
• Work with approved vendors to quote projects and manage assigned subcontracts.
• Respond quickly to last-minute client requests and shifting priorities.
• Maintain records of installations and repairs and facilities supply inventory using CMMS and other programs; prepare materials requisitions and orders.
• Read, interpret, and mark up engineering drawings and technical sketches.
• Help plan capital and expense budgets and maintain related records.
• Support facilities and equipment troubleshooting, and communicate issues to the client and C&W Services personnel.
• Prepare and present project reports to all levels of management.
• Ensure projects follow client and C&W Services HSSE policies, and participate in safety programs including LOTO, RCA, PJHA, and the Observation process

ADDITIONAL RESPONSIBILITIES AND DUTIES:

• Participate in continuous improvement and, with your supervisor, manage your professional development plan.
• Work safely and in a team-oriented environment, complying with all company and client policies, regulations, and procedures.
• Be flexible to work all shifts, including weekends and holidays, and serve on call as business needs require.
• Meet the physical requirements of the job (provided prior to employment).

Qualifications

• Possess 2-4 years of demonstrated relevant experience in project coordination, project management, or scheduling, in facilities or construction, with strong project communication skills.
• Must have demonstrated proficiency with, Excel, and project tracking systems. Experience with Microsoft Project is preferred.
• Demonstrated ability to adapt and keep projects on track when plans or priorities change in a fast-paced environment.
• Possess a high school degree. A bachelor's degree is preferred, but not required.