Accounting Specialist

Accounting Specialist

We will be the leading provider of innovative technology solutions to protect the people and assets of the US Energy industry.

BlackHawk Datacom provides innovative industrial security, telecom and safety solutions for mission critical operations in remote, harsh environments.

We pursue our mission in a manner that:

• Honors God, Demonstrates Integrity and Earns Trust
• Guarantees Customer Service Excellence
• Ensures the Safety and Security of Our Stakeholders

Job Summary

The Accounting Specialist position assists the Controller/CFO in the accounting operations of the company. This includes timely and accurate data entry, proper maintenance of an adequate system of accounting records, all to enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP).

Essential Duties & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works with fellow staff and other department personnel in a competent and professional manner.
• Ensure that the Controller/CFO is aware of when accounts payable are due to prevent unnecessary shutdowns or loss of vendor support
• Ensure that the Controller/CFO is aware of any available discounts on accounts payable
• Ensure that accounts receivable are collected promptly
• Ensure that payroll is processed in a timely manner
• Ensure that inventory and materials transactions are processed in a timely manner
• Ensure that periodic bank reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Process Customer Credit Checks and set up ACH Payment systems
• Process Bank transactions for ACH/Wire payments
• Maintain an orderly accounting filing system
• Maintain a system of controls over accounting transactions
• Process all outgoing Invoices for accurate Accounts Receivable
• Maintain all invoice delivery system portals for customers
• Process incoming payments by check, credit card, and EFT
• Receive, process, and reconcile monthly statements
• Prepare and make bank deposits
• Assist with preparation for annual audits
• Prepare and distribute annual IRS forms (1099)
• Maintain accurate records, including ledgers, journals, receipts, and invoices
• Perform administrative and other tasks as needed
• Prepare monthly sales tax returns and new state setups
• Registration with foreign states necessary for tax purposes
• Entry of new customer specific billing information into SAP/CRM systems
• SAP/CRM systems billing changes
• Milestone invoicing for Project Management related activities
• Purchase order entry into SAP/CRM systems
• Field work ticket and invoice management for Managed Services
• Filing of various forms of accounts receivables
• Posting bank deposits
• Entry of invoices into customer related EDI systems
• Help facilitate resolution to customer related billing issues
• Liaison between customer and Blackhawk Datacom operations
• Ensure database integrity of customer information including case history and billing details
• Continual professional and technical development through formal and on the job training
• Collections coordination between Accounting, Sales & Customers
• Payment status updates

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees within the company.
• Maintain confidentiality.
• Adapt to changing environments and goals.
• Provide services that meet or exceed management, customer, and employee expectations.

Job Qualifications

To perform this job successfully, the Accounting Specialist must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Associate or Bachelor's degree in accounting or related field preferred
• 1 - 3 years of general accounting experience
• 3 - 5 years of experience working with payroll, accounts receivable, and accounts payable
• Experience with SAP or similar ERP software suite
• Strong proficiency in Microsoft Office products, particularly Excel
• Strong understanding of GAAP as it related to determining Gross Profit Margin and EBITDA
• Proficiency managing rigorous and time sensitive initiatives