Logistics Coordinator

Job Description

Job Description

Guidant is an experienced energy measurement solutions business serving emerging and established energy markets across the globe. Our solutions are comprised of products, technologies, software and services that monitor, manage and automate infrastructure in a variety of critical, high-stakes environments. Our solutions optimize the processing, transportation, distribution and storage of a variety of conventional and alternative energy sources, making them safer, more efficient and more productive.  

As the undisputed leader in liquid custody transfer with the largest global install base, our legacy is built on 80 plus years of accuracy, reliability, and best-in-class technologies. We seek to expand our footprint, network of partnerships, relationships and offerings to meet the comprehensive and evolving needs of energy markets across the globe. With engineering and manufacturing locations in North America and Europe and a vast network of engineers and field technicians throughout the world, we are better positioned than ever before to meet the full range of your measurement needs.

A L ogistics Specialist handles the clerical duties of shipping and receiving, including processing orders, tracking shipments, and preparing shipping documents. They are responsible for ensuring the accurate and efficient movement of goods and often use computer systems to organize information and communicate with other departments, suppliers, and customers. Key skills include proficiency in transportation software and Microsoft Office (especially Excel), strong communication, and organizational abilities.

POSITION DUTIES: 

• International and Domestic Documentation: Prepare packing lists, shipping and marks labels, invoices, and other documentation as required by the customer.
• Prepare letters of credit, and/or foreign government requirement.
• Understand and adhere to Export Compliance requirements.
• Track, update and monitor list of all materials packed and awaiting shipment.
• Accurate records maintenance: Scan all export documentation and attach to the appropriate order or folder.
• Maintain original paper files for a period determined by compliance standards.
• Monitor/track all large shipments sent via freight forwarder and follow up to request all necessary customs documentation.
• Reviewing billing documentation to ensure correct bill to/ship to information is provided.
• Amend documentation where necessary to avoid customs delays and/or added penalties/charges.  
• Create courier (UPS, DHL, FedEx) shipment labels including correct address and billing account information. 
• Process large, weekly consolidation shipments.
• Establish contact with customers and freight forwarders to determine correct mode of transport, documentation requirements, and general communication surrounding order status.
• File appropriate documentation with US Customs using the ACE portal.
• Provide accurate information to freight forwarders for the purpose of customs documentation.
• Review export documentation and request changes if necessary.
• Create certificates requested by customers during the order entry process.
• Obtain notary stamping and local Chamber of Commerce stamping when necessary.
• Respond to a high volume of emails and requests in a timely and efficient manner

POSITION REQUIREMENTS: 

• High School Diploma or GED required; Minimum 2 or more years’ experience in Billing/Accounts Receivable functions including collections, export documentation and/or logistic background desired.
• Ability to work in a team-oriented environment
• Attention to details
• Exceptional PC skills, including proficiency in Microsoft Office; SAP a plus.
• Demonstrates good verbal, written communication, and interpersonal skills.
• Shows evidence of good organizational skills and attention to detail.
• Knowledge of fundamental accounting concepts and accounting office practices and procedures.
• Demonstrated communication (written, verbal and listening) and interpersonal skills with the ability to interact with internal and external customers.
• Flexible work approach regarding changing deadlines and non-standard hours.
• Ability to handle multiple tasks with interruptions.
• Good phone presence.
• Contributes to problem resolution that results in changes and/or enhancements to processes or projects.

  WORK ENVIRONMENT: 

• Time spent in office environment as well as on the shop floor.
• Frequent sitting with operation of phone and computer.

Being a global leader in the energy industry requires an inclusive and diverse environment. Guidant Measurements promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.

Guidant Measurements respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.