Lease Administration Specialist

Description

About CoreSite:

CoreSite is a leading colocation data center company providing the space, power, cooling and connectivity that businesses rely on to operate and grow. Our data centers bring dozens of organizations together under one roof, supporting the technology and services that keep our world connected. Our people are at the heart of everything we do, bringing the expertise, ideas and commitment that power our business and help our customers succeed. With a culture built on collaboration, ownership, and operational excellence, CoreSite is a place to make an impact.

Lease Administration Specialist:

Why This Role Matters:

As a Lease Administration Specialist, you’ll play an important role in supporting CoreSite’s customer contract lifecycle and helping ensure critical business information is accurate and up to date. This role offers the opportunity to work closely with teams across Sales, Legal, Finance, Operations, and Senior Leadership while gaining valuable experience with contract administration, business processes, and enterprise systems such as Salesforce.

If you enjoy problem-solving, working with data, collaborating across teams, and contributing to process improvements, this role offers a unique opportunity to build a strong foundation in business operations and contract administration.

Role Summary:

As a member of the Accounting team, the Lease Administration Specialist is responsible for supporting license and lease administration activities within Salesforce.com and ensuring that license and lease updates—including new and expansion sales, renewals, relocations, move-outs, and assignments—are processed accurately and timely.

This position reports to the Lease Administration Supervisor and works closely with Accounts Receivable, Accounts Resolution, Billing Assurance Analysts, Operations, Facilities, Legal, Accounting/Finance, Internal Audit, Sales, and Senior Management.

Key Responsibilities:

Contract Administration & Data Management:

• Work closely with Sales, Legal, and Senior Management teams to facilitate customer and CoreSite countersignatures and ensure information presented on customer contracts and entered into Salesforce.com is accurate.
• Ensure license and lease information is accurately entered into the Salesforce.com contract repository upon contract execution and that all required documentation is obtained and communicated in a timely manner to the appropriate CoreSite teams.
• Review customer Certificates of Insurance (COIs) and partner with the Client Services team to resolve outstanding issues.

Process Improvement & Operational Excellence:

• Collaborate with cross-functional teams to identify process improvements and system enhancements that streamline Lease Administration workflows.
• Participate in special projects, including Sales training initiatives, data quality improvement efforts, and process enhancement activities.
• Promote and demonstrate behaviors consistent with CoreSite’s culture and Guiding Principles.

Cross-Functional Partnership:

• Partner with teams across the organization to share knowledge, support business objectives, and promote best practices.
• Build effective working relationships with stakeholders across Sales, Legal, Finance, Operations, Facilities, Internal Audit, and Senior Management.

Knowledge, Skills & Abilities:

Organizational & Analytical Skills:

• Self-starter who works well in a fast-paced environment, produces accurate and timely results, and adapts effectively to changing priorities.
• Ability to manage and prioritize multiple tasks and deadlines.
• Strong organizational skills and attention to detail while maintaining an understanding of broader business objectives.
• Strong analytical and problem-solving skills with accountability to monthly and quarterly financial deadlines.
• Ability to comprehend, analyze, and interpret business documents, lease/license agreements, and financial information.

Communication & Collaboration:

• Excellent interpersonal, verbal, and written communication skills.
• Ability to explain processes clearly and partner with teams to support adherence to established procedures.
• Thrives in a collaborative, team-oriented environment and enjoys working cross-functionally.
• Ability to communicate professionally and effectively with customer and company personnel at all levels.

Technical & Business Systems Skills:

• Understanding of billing and accounts receivable systems and related business processes.
• Knowledge of Salesforce.com and Oracle JD Edwards is a plus.
• Proficiency with Microsoft Office applications, including Excel and Word.

Education & Experience:

• Associate’s or Bachelor’s degree in Business, Accounting, Finance, or a commensurate level of directly related experience.
• Any experience in customer service, billing, or lease administration preferred.
• Experience within the telecommunications and/or real estate industry is a plus.

Additional Information:

We recognize that candidates may not meet every qualification listed. If you’re excited about this opportunity and believe your skills and experiences align with the role, we encourage you to apply.

Compensation:

Compensation for this role includes a base salary between $29.81 and $32.21/hour. This role is also eligible for an annual bonus and equity, based upon individual and company performance.

Job Post Timeline:

This position is expected to be posted for 30 days.

Benefits:

Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits to all employees regularly scheduled to work more than 20 hours a week!

• Medical coverage starting day one, plus dental, vision, telemedicine, HSA/FSA options.
• 401(k) with a 5% company match, plus bonus and equity opportunities.
• Employee Stock Purchase Plan (ESPP).
• Starting 16 days of PTO, 11 paid company holidays, floating holidays and additional paid time for volunteering, family care, parental leave and other life events.
• Free parking or public transportation support.

Additional Perks:

• Up to $800 annually in wellness reimbursements and up to $450 in wellness incentives.
• $100 monthly technology stipend.
• Up to $5,250 annually in educational reimbursement plus LinkedIn Learning.
• Up to $5,000 annually in charitable donation matching.
• Financial coaching and student loan support.
• Family planning, mental health, and caregiving support.
• Pet insurance, employee discounts and cash back offers.

General Statements:

• Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
• Please note that all offers of employment are contingent upon the successful completion of a background check and, where permitted by law, a 5-panel drug test conducted after the offer letter is signed, which will screen for THC, opiates, PCP, cocaine, and amphetamines. Thank you for your understanding and cooperation.

Applicant Privacy Notice:

• CoreSite is committed to protecting the privacy and security of personal information submitted by applicants. The California Consumer Privacy Act (CCPA) requires us to provide you information about our personal information handling practices. As a result, we’re providing this Privacy Notice that describes how we collect, use, share, and update personal information from individuals who wish to be considered for employment with CoreSite. To read the Applicant Privacy Notice, please go to
• Unauthorized reproduction or distribution of this job posting on external sites is prohibited without prior written consent from CoreSite. We are not responsible for any postings or offers not originating from our official channels or approved partners.