Accounts Payable Specialist

Accounts Payable Specialist

We're looking for a motivated Accounts Payable Specialist to join our Finance team and help keep our vendor accounts and payments running smoothly. You'll assist with processing invoices, preparing payments, and supporting reconciliations while providing reports and analysis to the Finance and Supply Chain teams. This role is perfect for someone organized, proactive, and ready to thrive in a fast-paced environment with multiple priorities. You'll gain hands-on experience in A/P processes, accruals, and audits while contributing to the success of the team. If you enjoy problem-solving and working collaboratively, this is a great opportunity to grow your accounting skills.

The Accounts Payable Specialist coordinates, tracks, and assists with all aspects of accounts payable and cash outflow processes in accordance with company policies. Supports payments for inventory purchases, operating expenses, and travel reimbursements, and partners with Supply Chain to help establish payment terms and pre-payments as needed. Assists with monthly closing, reconciliations, reporting, and audit support, while providing backup to other Finance Team members. Responds to inquiries regarding expense and payment status and performs other duties as needed to support the finance department and business operations.

Essential Functions

• Assists with coordinating the payment of cash outflows, including inventory purchases, operating expenses, and travel reimbursements
• Supports Supply Chain by helping establish payment terms and pre-payments for inventory purchases
• Helps track timing of cash outflows based on forecasted cash balances
• Provides backup support for other members of the Finance Team
• Matches invoices to purchase orders
• Prepares payments as required and processes recurring check runs for payables as well as wire transfers and ACH transactions
• Assists with travel and expense reporting, including employee reimbursements and company credit card statements
• Helps maintain and update 1099 forms and vendor documentation
• Files accounting documents in appropriate locations
• Responds to internal and external inquiries regarding expense and payment status
• Supports monthly closing procedures and prepares accounts payable accruals
• Assists with reconciling A/P sub ledgers, prepaid expense, and clearing accounts
• Supports audit requirements and other Finance Team tasks as needed
• Demonstrates professionalism, teamwork, attendance, and punctuality, and works extra hours as required
• Performs other duties as assigned to support the finance department

Education and Experience

• AA degree with an accounting concentration, or a minimum of 23 years of related experience, or an equivalent combination of education and experience
• Experience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and Excel
• Proven ability to partner effectively with other departments in support of A/P processes and business needs
• Proven ability to operate in a fast-paced environment, handle multiple interruptions, and prioritize workflow
• Ability to work onsite in support of the Finance team and business needs
• Proficient in Microsoft Office products, with an emphasis on Excel

Qualifications

• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Analytical and problem-solving skills
• Proficiency in Microsoft Office, particularly Excel

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and listen. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, risk of electrical shock, and vibration. Office and travel have moderate noise levels. Machine/Product demonstrations and customer visits can have loud noise levels.

Equal Employment Opportunity

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.