Workplace Coordinator

Workplace Coordinator

Rootshell Enterprise Technologies Inc. is a recognized provider of professional IT Consulting services in the US. We are actively seeking Workplace Coordinator for one of our clients.

Location: Chicago, Illinois OR Bellevue, WA - Onsite

Responsibilities:

Reception & Employee Experience

Serve as the first point of contact, creating a welcoming environment for employees, visitors, and vendors.

Greet, direct, and sign-in office visitors; develop strong relationships with stakeholders.

Proactively share office updates with the team when relevant

Manage incoming/outgoing mail and packages efficiently.

Workplace Operations & Facilities

Support office operations in partnership with the Workplace Site Manager.

Open and close the office daily (lights, blinds, supplies, dishwasher, etc.).

Maintain daily organization and cleanliness of common areas (lobby, kitchen, meeting rooms).

Manage inventory and restocking of snacks, beverages, kitchen, and office supplies. Monitor badge access logs, distribute temporary badges, and assist with security protocols.

Event & Vendor Support

Assist with setup and cleanup for meetings and office events.

Coordinate lunch orders and food delivery logistics.

Work with event hosts to confirm meal types, dietary needs, and service times.

Support on-site vendors with access and workspace assistance.

Administration:

Maintain documentation and spreadsheets for menus, events, orders, and quarterly programs.

Help with internal resource navigation and communication for employees.

Participate in recurring tasks such as updating weekly menus and managing quarterly parking assignments.

All other duties as assigned

Skills and Abilities:

Experience in hospitality, customer service, or employee experience preferred.

Strong attention to detail with the ability to multi-task in a fast-paced environment.

Exceptional organizational and time management skills.

High level of professionalism and customer focus.

Strong social skills, positive attitude, and problem-solving abilities.

With regards

Naveen | Talent Acquisition

Rootshell Enterprise Technologies Inc.

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