Automotive Office Assistant / Parts Coordinator

Job Description

Job Description

Automotive Office Assistant / Parts Coordinator

We are looking for an organized, dependable Automotive Office Assistant / Parts Coordinator to help manage the day-to-day operations of our busy auto body shop and dealership.

Responsibilities

• Order automotive body, mechanical, and OEM/aftermarket parts
• Search for the best pricing and availability on parts
• Track all parts orders and deliveries
• Handle incorrect, damaged, and unused parts returns
• Communicate with dealerships, parts suppliers, junkyards, and vendors
• Match parts and expenses to the correct vehicle/VIN
• Keep records of parts costs and repair expenses for each vehicle
• Create and organize invoices, receipts, and purchase orders
• Maintain vehicle files, titles, bills of sale, and other paperwork
• Update vehicle repair and parts status
• Follow up on backordered or missing parts
• Answer phone calls, emails, and vendor messages
• Help coordinate technicians, vehicles, and parts needed to complete repairs
• Maintain an organized office and filing system
• Assist management with daily shop and dealership operations

Requirements

• Automotive experience or automotive parts knowledge strongly preferred
• Previous body shop, dealership, repair shop, or parts department experience is a major plus
• Must be comfortable identifying and ordering automotive parts
• Good computer and organizational skills
• Strong communication skills
• Must be dependable, responsible, and able to multitask
• Must be able to work in a fast-paced environment
• Attention to detail is extremely important
• Spanish speaking is a strong plus

Ideal Candidate

We are looking for someone who is organized, quick, responsible, and knowledgeable about cars and automotive parts . You should be able to stay on top of multiple vehicles at once, make sure parts are ordered correctly and on time, handle returns, organize paperwork, and help keep the shop running smoothly.

Full-time position. Immediate opening.