Administrative Analyst

Position Summary The College of Arts and Letters is seeking an Instructional Resources Analyst who will play a central role in ensuring that departments have the faculty, funding, and administrative support needed to deliver an exceptional academic experience. Working in the Dean’s Office, this position connects people, data, policy, and resources to help the College staff its courses, administer its instructional budget, and keep complex faculty and academic student employment processes moving forward. The Instructional Resources Analyst serves as a knowledgeable and trusted resource to departments, helping staff navigate complex requirements, resolve appointment and compensation issues, analyze workload and resource data, and improve processes across the College. The position offers the opportunity to develop broad expertise in academic operations, collaborate with partners throughout the university, and see the direct impact of their work on faculty, departments, and students. Key Responsibilities Support University Instructional Operations: Coordinate the faculty appointment processes that help ensure courses are staffed accurately and on time. Review appointments, reappointments, compensation, and related documentation; anticipate potential issues; and work with departments and campus partners to resolve them. Transform Complex Data: Analyze instructional budgets, faculty workload, compensation, appointments, FTEF, headcount, and other resource data. Identify discrepancies and trends, develop projections, and provide information that supports college planning and resource decisions. Support Academic Student Employment: Coordinate employment processes for Teaching Associates, Graduate Assistants, and other academic student employees, helping departments navigate requirements, meet deadlines, and resolve processing issues. Serve as a Departmental Resource: Interpret and apply collective bargaining agreements, university policies, and administrative requirements. Provide practical guidance and training to department staff and help translate complex requirements into workable solutions. Process Improvement and College Initiatives: Identify opportunities to streamline processes, strengthen accuracy and consistency, develop helpful tools and guidance, and contribute to college-wide projects and initiatives. Position Information This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated as exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for one day of telecommuting after an initial training period with onsite work in San Diego. The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society. CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life. For more information regarding the College of Arts and Letters, click here. Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Minimum of three years of progressively responsible administrative experience involving analysis, interpretation, and application of policies and procedures. Experience in academic personnel, faculty affairs, human resources, budget administration, or a related administrative area. High level of proficiency in Microsoft Excel and Word, including the ability to use Excel to analyze, reconcile, and maintain complex financial, workload, and personnel data. Experience administering or supporting faculty and academic student employee appointment processes in a higher education environment. Experience with faculty workload, compensation, instructional resources, or academic personnel processes. Experience analyzing and reconciling budgets, financial information, or resource data and developing projections or reports. Experience interpreting and applying collective bargaining agreements, policies, procedures, or other complex administrative requirements. Experience using administrative information systems and databases to manage, reconcile, and analyze personnel, appointment, workload, or financial data. Experience providing guidance or training to others regarding policies, procedures, systems, or administrative processes. San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth. Compensation Initial step placement is not expected to exceed Step 1 ($5,274). Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement. CSU Classification Salary Range: $5,274 – $7,684 per month (Step 1 – Step 20). Future increases, including step advancements, are subject to contract negotiations. Full Benefits Package Includes Generous Time Off: 15 paid holidays, vacation, and sick leave. Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC. Health Coverage: Medical, dental, and vision options at low or no cost. Education Support: CSU tuition fee waiver for employees and eligible dependents. Optional Offerings: FlexCash, life and disability insurance, legal and pet plans. Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities. SDSU Values At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion. Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. Equal Opportunity and Excellence in Education and Employment All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Supplemental Information Apply by September 8th, 2026, to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. Education Code89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last7years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Justin Phung at View email address on click.appcast.io. #J-18808-Ljbffr