Manager, Shared Services (35365)

Position Summary

The Shared Services Manager is responsible for leading and continuously improving the company's centralized accounts payable and project administration. The role will establish consistent processes, clear accountability, timely service delivery, and appropriate controls across functions that support the company's operating teams. This role serves as the primary point of coordination between Shared Services and the company's project, operational, and Finance leadership teams. The Shared Services Manager will oversee day-to-day service delivery while also identifying opportunities to standardize processes, eliminate inefficiencies, improve reporting, and leverage technology and automation. The ideal candidate combines strong operational management skills with financial and analytical expertise and is comfortable working across departments to solve problems and drive accountability.
Key Responsibilities

Lead the day-to-day operations of the Shared Services function.
Establish clear roles, responsibilities, service expectations, and accountability within the team.
Develop standardized processes and procedures across centralized support functions.
Establish and monitor service-level expectations for internal stakeholders.
Serve as the escalation point for issues that cannot be resolved within individual functional teams.
Ensure invoices, payments, collections, and related transactions are processed accurately and timely.
Partner with Accounting leadership on month-end close, reconciliations, reporting, and financial controls.
Identify recurring issues affecting project financial performance and develop corrective processes.
Improve visibility into outstanding invoices, aging, cash flow, and other key financial metrics.
Partner with Project Managers, Project Executives, and operational leadership to ensure timely financial and administrative support.
Establish consistent processes for project setup, billing, subcontractor documentation, purchase orders, change management, and closeout activities, as applicable.
Document existing processes and implement new processes or improvements that reduce manual work, errors, delays, and unnecessary handoffs.
Evaluate opportunities for automation and better utilization of existing technology.
Lead continuous-improvement initiatives across Shared Services.
Establish performance metrics and use data to identify areas requiring improvement.
Assist with audit requests and documentation as needed.
Develop staffing plans and recommend organizational changes as the company's needs evolve.
Qualifications

Bachelor's degree in Accounting, Finance, Business Administration, Operations, or related field preferred.
5+ years of progressive experience in finance, accounting, operations, shared services, or a related discipline.
2+ years supervisory or management experience.
Experience working in a project-based organization preferred.
Strong understanding of accounting and financial processes.
Knowledge of COINS preferred
Skills & Abilities

High degree of accuracy, attention to detail and confidentiality.
Excellent communication and interpersonal skills.
Demonstrated ability to improve processes and implement standardized procedures
Excellent analytical, problem solving and decision-making skills.
Effective organizational, stress and time management skills.
Ability to prioritize and plan effectively to complete tasks in a relatively fast-paced environment.
Flexible and adaptable; ability to work in a team environment and initiative to work alone.
Work Environment & Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Requires mobility within an office environment.
Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
Prolonged periods sitting at a desk and working on a computer.
The employee may be required to walk; reach with hands and arms; and bend.
May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Possess good hearing, normal or corrected.
The employee must be able to regularly lift and/or move up to 50 pounds.
The employee may be required to climb stairs.
Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed
CEC Companies is an Equal Opportunity Employer.

We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law.
All qualified applicants are encouraged to apply.

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