Fabrication Department Administrative Assistant

Job Description

Job Description

Fabrication Administrative Assistant – Steel & Metal Fabrication

Metals & Services Company – Addison, IL

Pay: $22.00 – $23.50 per hour
Job Type: Full-Time
Schedule: Monday–Friday
Location: Addison, IL | On-Site

Job Summary

Metals & Services Company, an established stainless steel service center and fabrication company with over 45 years of industry experience, is seeking a dependable, detail-oriented Fabrication Administrative Assistant to support our Fabrication Sales Department.

Our fabrication department produces custom-cut and fabricated metal components according to customer drawings and specifications. Our capabilities include waterjet, laser and plasma cutting, sawing, shearing, and welding.

This is not a traditional administrative assistant position.

This role requires someone who can manage fabrication paperwork, organize customer drawings, accurately enter orders, maintain job tracking spreadsheets, and communicate effectively with sales and production personnel.

The ideal candidate has previous experience in a steel service center, metal fabrication shop, manufacturing facility, or similar industrial environment.

Key Responsibilities

• Organize, review, and maintain customer drawings, fabrication prints, and job specifications.
• Accurately enter fabrication orders into the company system.
• Prepare and distribute work orders, prints, and supporting documentation to the production floor.
• Maintain and update Microsoft Excel spreadsheets for job tracking, scheduling, and order status.
• Monitor fabrication orders and follow up on jobs to ensure timely completion.
• Expedite orders and assist in resolving scheduling or documentation issues.
• Coordinate with fabrication sales personnel regarding order requirements, priorities, and delivery schedules.
• Communicate with shop personnel to clarify job information and track production progress.
• Perform basic mathematical calculations to support quoting, costing, and order processing.
• Verify order information for completeness and accuracy before releasing jobs to production.
• Maintain organized electronic and paper records.
• Identify missing drawings, specifications, or other information that could delay production.
• Assist the fabrication sales team with general administrative and order-processing duties.

Required Qualifications

• High school diploma or equivalent.
• Strong computer skills, including Microsoft Excel, Outlook, and general office software.
• Experience with data entry, order processing, and maintaining accurate records.
• Ability to work with numbers and perform basic mathematical calculations.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple orders and changing priorities.
• Strong written and verbal communication skills.
• Dependable, punctual, and professional.
• Ability to work independently while coordinating with sales and production personnel.

Preferred Qualifications

• Previous experience in a steel service center, metal fabrication shop, machining operation, or industrial manufacturing environment.
• Familiarity with fabrication drawings, blueprints, and work orders.
• Experience supporting manufacturing sales, production scheduling, or order processing.
• Understanding of metal fabrication processes such as laser cutting, waterjet cutting, plasma cutting, sawing, shearing, or welding.
• Experience tracking production orders and coordinating with shop personnel.

What We're Looking For

We are looking for someone who understands the importance of accuracy, organization, and follow-through in a fabrication environment .

The right candidate will be comfortable managing multiple orders at different stages of production, maintaining accurate paperwork, and communicating with both office and shop personnel.

This position requires more than basic clerical skills. You must be able to recognize missing information, follow up on outstanding jobs, and help keep fabrication orders moving efficiently through production.

Compensation & Benefits

Pay: $22.00 – $23.50 per hour , depending on experience and qualifications.

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• 401(k) matching
• Paid time off

Work Schedule & Location

• Full-time, Monday through Friday
• On-site position in Addison, IL 60101
• Reliable daily transportation to Addison required
• Candidates must be able to commute or relocate before starting employment

Why Join Metals & Services Company?

Metals & Services Company has been serving the stainless steel and metal fabrication industry for over 45 years.

We offer an established manufacturing environment where organization, teamwork, and attention to detail directly contribute to customer satisfaction and production efficiency.

If you have experience supporting fabrication or manufacturing operations and enjoy keeping orders organized and moving through production, we encourage you to apply.

Metals & Services Company is an Equal Opportunity Employer.