Deputy Project Manager

Project Coordinator

Responsibilities include but are not limited to the following:

• The competencies critical to this position include superb organizational skills, keen attention to detail, and the ability to identify inefficiencies and recommend solutions.
• Maintains a detailed project schedule, risk register, and list of action items for the project, independent of and coordinating with the project schedule and the project schedule.
• Generates regular status reports and dashboards to presenting project status and progress to the project leadership and senior management.
• Serves as liaison to the systems integrator's PMO.
• Understands the various organizations involved in the project and their interests.
• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders.
• Tracks and completes project tasks, follows up on open items, and tracks issues.
• Ensures that tasks and outputs are timely, of the highest quality, and are tailored to the unique needs of the project's stakeholders.
• Responds proactively to requests for information.
• Documents and maintains records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records.
• Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports. Develops templates for reporting and communication.
• Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member.