Event Planning Support, Student Assistant Specialist

Part-Time Support For Public Programs At The India China Institute

The India China Institute (ICI) at The New School seeks a highly motivated student to provide part-time support for the Institute's public programs, events, communications, and day-to-day activities.

The ideal candidate is organized, detail-oriented, dependable, and able to work independently while collaborating effectively with faculty, staff, students, invited speakers, fellows, and other members of the university community. The position offers an opportunity to gain hands-on experience in event planning, communications, digital media, and program administration in an international academic environment.

Responsibilities may include, but are not limited to:

• Assist in coordinating public programs, including creating event pages, marketing campaigns, booking spaces, arranging catering and honoraria
• Submit expense reports and navigate platforms for reservations, receipts and reconciliations (MyDay, Concur);
• Manage correspondence with fellows, invited guests, event audience, students and faculty, administrators and colleagues, newsletter subscribers, etc.;
• Design monthly newsletter using Mailchimp
• Support other Institute programs and administrative activities as needed.

Minimum qualifications include:

• For Federal Work Study award letter
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to work independently while also collaborating with a diverse group of colleagues and stakeholders.
• Familiarity with Microsoft Office, Google Workspace, and other common digital tools.
• Comfort learning and using web-based applications and new software.
• Interest in event planning, communications, international affairs, higher education, or related areas.

Preferred qualifications include:

• Experience with Mailchimp, WordPress, Adobe Creative Suite, or similar communications and design platforms.
• Experience with event planning, communications, social media, or digital content creation.
• Working knowledge of MyDay and/or Concur.
• Experience with maintaining databases or managing online content.
• Other web, digital media, or programming skills.

Work mode is hybrid/split with employees hired for this position having regularly scheduled, consistent percentage of time on campus (ex 1-4x/week) and also work some of the time remotely.

Hourly rate is $19 to $21 per hour, commensurate with experience.

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.