Construction Admin/Project Coordinator for On Call Special Projects

Job Description

Job Description

PROJECT COORDINATOR/ADMINISTRATOR

Johnson-Laux Construction is seeking an experienced Special Projects Construction Administrator/Coordinator to join our Team.

In this role you will wear many hats; Responsibilities will include assisting the Account Manager, Project Managers, and Estimators in the overall administration of projects and day to day office operations. This position requires that the candidate know and understand construction admin functions and terminology. Must be familiar with coordinating and dispatching emergency and service calls. Must be experienced in document control, project logs and tracking, reporting progress to client, drafting meeting minutes, distribution of documents, typing, phone calls, mailings, filing, phone and email correspondence, subcontracts and pay requisition distribution, project accounting, letter writing, bidding and estimating assistance, etc.

Essential Functions/Responsibilities to include, however, not limited to:

• Administer distribution of scope, plans and specifications to subcontractors and coordinate overall subcontractor solicitation process.
• Reception Duties and filing
• Prepare and organize the general project filing system.
• Maintain the Submittal Log and coordinate the orderly and expeditious approval by architect/engineer of all necessary submittals (shop drawings, samples, catalog cuts, etc.).
• Assist with issuing subcontracts and purchase orders.
• Drafting and Distribution of Meeting Minutes
• Maintaining Sub/Vendor Insurance Logs
• Assist with the verification and timely processing of subcontractor and owner pay requisitions.
• Maintain accurate Change Order Log and track review/approval by architect and owner.
• Assist Site Manager with requests for equipment rentals, materials and necessary documentation to support the project.
• Prepare project documentation and correspondence in proper format and written in accordance with company guidelines.
• Assist in development and assembly of close out documents (as-built drawings, operating manuals, shop drawings, guarantees).
• Typing Correspondence
• Telephone Correspondence
• Perform additional tasks or functions in response to directions and priorities set by supervising manager.
• Assume additional responsibilities as directed.

Skills, Knowledge, Qualifications And Experience

Must have Commercial Construction office experience

Excellent typing skills

Excellent spelling

Excellent verbal and Written skills

A high school degree is required and additional educational or technical training and/or experience is preferred. Experience using Building Connected, Procore, and Sage Accounting preferred. Proficient with MS Office a must. Ability to read blue prints a plus. Able to take direction and must be highly organized.

Industry

· Construction