Payroll Specialist

Payroll Specialist - Job Description

Reid Accountants + Advisors is hiring! Reid Accountants + Advisors is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC, White Plains and South Carolina. Join a rapidly growing organization with a strategic vision and dynamic plan.

We are seeking a detail-oriented and motivated Payroll Specialist to join our growing team. In this role, you will support the accurate and timely processing of payroll for our clients while ensuring compliance with applicable regulations. You will work closely with our accounting team and assist in day-to-day payroll operations for a diverse client base across various industries and pay structures.

Key Responsibilities:

• Process payroll for multiple clients on a weekly, bi-weekly, and monthly basis, ensuring accuracy and timeliness.
• Review and verify payroll data, including hours worked, deductions, bonuses, and benefits.
• Assist in ensuring payroll activities comply with federal, state, and local regulations, as well as relevant labor laws.
• Prepare and distribute payroll reports, identifying and resolving discrepancies as needed.
• Support the preparation of quarterly and year-end payroll tax filings, including 941s, 940s, W-2s, 1099s, and other required documentation.
• Respond to client payroll inquiries and provide timely, professional customer service.
• Assist with payroll audits and reconciliations to ensure accurate tax filings and benefit deductions.
• Maintain confidentiality and security of employee payroll information in accordance with company policies.
• Stay current on payroll regulations and best practices with guidance from senior team members.

Qualifications and Requirements:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
• 1–3 years of payroll or related accounting experience preferred.
• Basic understanding of payroll processing and tax regulations (federal, state, and local).
• Experience with payroll software systems such as ASURE, ADP, Paychex, or similar platforms preferred.
• Proficiency in Microsoft Excel and other standard business software.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to work independently while collaborating effectively within a team.
• Strong written and verbal communication skills.

Job Type: Full-time

Schedule: Monday – Friday, 9:00AM – 5:30PM

Work Location: In person

Ability to commute/relocate: Columbia, SC: Reliably commute or planning to relocate before starting work (Required)

This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration.

We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $45K – $60K annually, commensurate with experience and qualifications.

In addition to a rewarding career, we provide a robust benefits package, including:

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)
• Company-Paid Life and Long-Term Disability Insurance
• Ancillary Benefits such as supplemental life insurance and short-term disability options
• Classic Safe Harbor 401(k) Plan with employer contributions
• Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!