Payroll Administrative Specialist MultiState NV AZ

Benefits:

401(k)

Health insurance

Paid time off

Job Summary

We are seeking a detail-oriented and dependable Payroll & Administrative Specialist to manage multi-state payroll for Nevada and Arizona employees, while also providing essential administrative support. This role requires strong knowledge of payroll compliance, organization, confidentiality, and the ability to manage multiple priorities accurately.

Payroll Responsibilities (Multi-State: NV & AZ)

Process weekly and/or bi-weekly payroll for Nevada and Arizona employees (hourly and salaried)

Ensure accurate calculation of wages, overtime, PTO, bonuses, and deductions across both states

Apply correct state-specific wage laws, including:

Nevada meal/rest periods, overtime, and final pay rules

Arizona minimum wage, overtime, and federal FLSA break standards

Review and approve timecards; resolve discrepancies prior to payroll submission

Process new hires, terminations, and final paychecks in compliance with NV and AZ laws

Administer garnishments, child support orders, and wage deductions across jurisdictions

Maintain payroll records in compliance with state and federal retention requirements

Coordinate payroll tax filings and reporting for NV & AZ, including year-end W-2 processing

Respond to employee payroll inquiries professionally and timely

Maintain strict confidentiality of payroll and employee information

Administrative Responsibilities

Provide general administrative and office support to management and operations

Assist with onboarding paperwork and employee file maintenance (multi-state compliance)

Maintain organized digital and physical employee and payroll records

Answer and route phone calls and emails professionally

Assist with scheduling, calendar coordination, and internal communications

Prepare basic payroll, labor, and administrative reports

Support invoicing, expense tracking, and data entry as needed

Order office and janitorial supplies and track inventory

Assist with audits, licensing, and compliance documentation

Qualifications

Payroll experience required (multi-state payroll experience strongly preferred)

Working knowledge of Nevada and Arizona wage & hour laws

Experience with payroll systems such as ADP, Paylocity, Paycom, or QuickBooks Payroll

Proficient in Microsoft Excel and payroll reporting

Strong attention to detail and organizational skills

Ability to handle confidential and sensitive information

Strong communication and problem-solving skills

Requirements

Authorized to work in the United States

Ability to manage payroll compliance across multiple states

Employment is at-will in accordance with Nevada and Arizona law

Background check may be required, consistent with applicable regulations

Drug-Free Workplace

This company maintains a Drug-Free Workplace. Employment may be contingent upon successful completion of a pre-employment drug screening and may include random testing in accordance with company policy and applicable law.

Work Environment

Office or hybrid environment

Standard business hours, with increased workload during payroll cycles

Computer-based role requiring prolonged sitting and screen time

Equal Employment Opportunity

We are an Equal Opportunity Employer and comply with all applicable Nevada, Arizona, and federal employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, national origin, or any other protected status.

Why Work With Us

Competitive compensation

Stable, professional work environment

Clear processes and expectations

Supportive leadership and team collaboration

Opportunity to grow with a multi-state organization