Event Coordinator

Events Coordinator
Job Description

WHY LITTLE SAINT

Located in the heart of historic downtown Healdsburg, Little Saint is a vibrant meeting place where food, music, art, and conversation come together. Our mission is to create an environment that is good for the soul, the earth, and the community.

Inside our 10,000-square-foot, two-story space, our events program is as diverse as our community. We host everything from intimate dinners, cocktail classes, and VIP celebrations to weddings, corporate retreats, concerts, film screenings, and special experiences that bring people together in unexpected ways. Our spaces are designed to flex with the occasion, from casual-cool gatherings and elegant celebrations to high-energy productions featuring live music and performance.

WHAT’S ON YOUR PLATE

The Events Coordinator is responsible for the logistical planning, production execution, and operational coordination of Little Saint’s private events and experiential programming. This role ensures that every event is executed seamlessly, efficiently, and to a high standard of hospitality and production quality. Working closely with the Events Manager, this position helps translate each event’s vision into detailed operational plans and thoughtful, on-the-ground execution.

WHAT YOU’LL DO

Event Production & Logistics 

• Support production planning for private events and experiential programming.
• Build and manage run-of-show documents, production timelines, floor plans, and operational checklists. 
• Coordinate event logistics including rentals, vendors, staffing, equipment, and production needs. 
• Oversee event setup, execution, and breakdown in collaboration with internal teams and external partners. 
• Serve as primary on-site operational lead during event execution phases.
• Ensure all production details are accurately communicated and implemented across internal teams and external partners.

Operational Systems & Coordination Support

• Support intake coordination of event inquiries and route appropriately to the Events Manager.
• Maintain accurate and organized event records, communication logs, and operational files within internal systems (e.g., Perfect Venue, Ande AI).
• Track event logistics, production timelines, and operational updates to ensure accuracy and alignment.
• Support ongoing improvement of departmental systems, workflows, and SOPs.

Cross-Department Coordination

• Collaborate with Culinary, Beverage, Operations, Front of House teams to ensure event readiness and alignment.
• Communicate finalized operational event details to internal stakeholders to ensure execution accuracy.
• Support staffing coordination and operational readiness across departments.
• Participate in production meetings to support alignment and execution planning.
• Support site tours as needed to assist the Events Manager in delivering a cohesive guest experience.

Guest Experience & On-Site Execution

• Ensure events are set up according to approved plans and brand standards.
• Support on-site execution to ensure smooth guest flow, timing, and hospitality touchpoints.
• Troubleshoot operational issues in real time with a calm, solutions-oriented approach.
• Maintain professionalism, responsiveness, and high attention to detail during live events. 
• Complete other duties as assigned to ensure a cohesive team and shared responsibility.

WHO YOU ARE

• Minimum 2+ years of experience in events, hospitality, production coordination, or experiential programming.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and problem-solving abilities.
• Ability to remain calm and solutions-oriented in fast-paced environments.
• Proven ability to coordinate logistics, vendors, timelines, and event production details.
• Passion for hospitality, food, wine, music, arts, and community experiences.
• Flexible schedule with availability to work evenings, weekends, and holidays as needed.

PHYSICAL REQUIREMENTS

• Ability to stand and walk for extended periods of time
• Ability to regularly and continuously lift up to 50 pounds
• Manual dexterity and the ability to perform repetitive motions
• Frequent walking, standing, bending, and reaching

COMPENSATION

• Competitive Wage
• Medical, Dental, Vision Plans (Full-Time Positions Only)
• Paid Time Off 
• 401(k) 
• Employee Dining Discounts
• Employee Assistance Program

Each of the items listed is considered to be an essential function of the role. However, this list should not be construed as an exhaustive list of all the responsibilities of the position. Little Saint reserves the right to alter the duties of this role.

Little Saint is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation in accordance with applicable federal, state and local laws.

Little Saint is committed to hiring a diverse workforce, sustaining an inclusive culture, fostering an environment of continual improvement, and opportunities for growth and career development.