Accounting Assistant III

Job Title
Accounting Assistant III

Agency
East Texas A&M University

Department
Financial Services

Proposed Minimum Salary
Commensurate

Job Location
Commerce, Texas

Job Type
Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the "My Experience" page has a section provided "Attachments (Resume/CV, References, Cover letter, etc.)" to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents :

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at View email address on click.appcast.io

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

SUMMARY:

The Accounting Assistant - Financial Aid is responsible for daily banking deposits. Prepares financial aid reconciliations and maintains compliance with Department of Education regulations in the finance office. Prepares and submits the Unclaimed Property Report as required by the State of Texas.

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Responsible for daily banking responsibilities. This function includes taking cash deposits to local depositor (Guaranty Bond Bank & Trust), reconciling each Business Service Assistant's previous day cashiering session, running reports from TouchNet, FAMIS and feed files
• Process wires, ACH's, bank exceptions and manual checks.
• Assists with the preparation of Exemptions entry.
• Assists with improving processes, namely the daily banking process.
• Prepares financial aid reconciliations on a monthly basis, including both federal and state aid funds.
• Works with Financial Aid personnel to resolve financial aid reconciling items in a timely manner.
• Assists with State & System Internal auditors and assists with the coordination of financial audits, as necessary.
• Assists with preparing the Annual Financial Report (AFR) for East Texas A&M University, in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) guidelines and State of Texas and Texas A&M System guidelines.
• Responsible for preparation and submission of annual Unclaimed Property Report as required by the State of Texas, as well as, contacts holders of unclaimed property to reissue as much of unclaimed property as possible prior to turning over remaining unclaimed items to State of Texas.
• Assists with the preparation of various monthly management reports.
• Develops reports using Business Objects and Webfocus as appropriate.
• Reviews, updates, maintains and develops internal procedures for the ongoing efficiencies and internal controls for Accounting Services.
• Assists in maintaining University accounts and data in the Financial Accounting Management Information System (FAMIS) and prepares, reviews and enters journal entries as needed.
• Contributes to the effective team management of all relevant problems, issues and opportunities.
• This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.

MARGINAL FUNCTIONS:

Marginal Functions will vary with the specific assignment and depend on the particular unit or function for which the person is responsible. Consideration will be given on a case by case basis and reassignment of marginal duties will be made when appropriate.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Four (4) years related experience. Excellent computer skills to include expertise in spreadsheets, databases and etc. Demonstrated expertise in complex mainframe database applications. Excellent written communications skills and analytical skills.
• Ability to: Multitask and work cooperatively with others. Ability to organize and prioritize work and to meet deadlines.

• Licensing/Professional Certifications: N/A
• Physical Requirements: N/A
• Other Requirements: N/A

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Degree preferred. Experience in higher education. Knowledge of and experience with FAMIS, Cascade, Word document and Banner.

SUPERVISION OF OTHERS:

May supervise and assist with training of student workers and/or Graduate Assistants.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master's and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays , plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS) , with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution .

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs , including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor's degree in criminal justice .
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building , featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm .

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams , contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

Facebook , Twitter , Instagram , YouTube , LinkedIn , and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.