Billing Administrator

Job Description

Job Description

** About the Role **

Superior Janitorial Services (SJS) is looking for a detail-oriented Billing Coordinator to join our administration team in Bristow, VA. This is a great opportunity for someone who thrives on keeping things organized — you'll be the go-to person for payroll, bookkeeping, invoicing, and HR administration, all while supporting our proposals and project teams.

If you're dependable, discreet with sensitive information, and comfortable juggling multiple priorities in a fast-paced office environment, we'd love to hear from you.

** What You'll Do **

• Process biweekly employee payroll and weekly subcontractor payments
• Manage accounts payable and accounts receivable, including vendor invoices and customer billing
• Perform bookkeeping in QuickBooks and maintain accurate financial records
• Coordinate new hire onboarding and employee offboarding, including paperwork and personnel file maintenance
• Prepare service proposals and maintain project documentation
• Generate reports to support management decision-making

** What We're Looking For **

• High school diploma required; associate degree or coursework in business/accounting a plus
• 2+ years of experience in administrative, office coordination, or bookkeeping work
• Working knowledge of QuickBooks (or similar) and payroll processing
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Bilingual English/Spanish strongly preferred
• Strong organizational skills, attention to detail, and sound judgment
• Ability to maintain confidentiality with payroll, personnel, and financial information

** Working Conditions **

Office-based role with regular use of phone and computer. Occasional lifting up to 25 lbs and minimal local travel (e.g., supply pickups).