Administrative Assistant

Administrative Assistant

We're an established, highly respected General Contracting Company, and we're on the lookout for a standout Administrative Assistant to join our team in the Las Lunas, NM area. If you thrive on staying organized, communicating clearly, juggling tasks with ease, and keeping projects moving, you'll fit right in. We're seeking someone who brings fresh ideas, a collaborative spirit, and a drive to grow right alongside us. If you have a "Team First" mentality, this is the job for you! See below for a more in-depth listing of responsibilities.

This role provides comprehensive administrative and operational support to Project Coordinators, Project Managers, and the Office Manager. The position helps maintain organized project documentation, supports day-to-day office operations, assists with scheduling and communication, and contributes to the smooth execution of project workflows. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, team-driven environment.

Include but are not limited to:

• Maintain accurate and organized project records, logs, and documentation.
• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Answer, screen, and route incoming phone calls; take messages and provide information as appropriate.
• Greet and check in guests, notify appropriate staff of arrivals, and maintain visitor logs.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain the front desk area, lobby, and conference rooms to ensure they remain clean, organized, and presentable.
• Assist with scheduling conference rooms and preparing meeting spaces.
• Provide general administrative support to the Office Manager and project teams as needed.
• Respond to internal and external inquiries related to project information, procedures, and schedules, directing questions to the appropriate team members as needed.
• Manage calendars, schedule meetings and appointments.
• Support office operations, including ordering supplies, maintaining shared spaces, and assisting with general administrative tasks.
• Assist with onboarding tasks for new team members (non-HR), such as preparing workspace materials.
• Maintain confidentiality and handle sensitive project or company information with discretion.
• Collaborate closely with Project Coordinators, Project Managers, and the Office Manager to ensure smooth workflow and timely completion of tasks.
• Provide clerical support to Project Coordinators, Project Managers, and the Office Manager, as needed.
• Adapt to shifting priorities and support the team in a fast-paced, deadline-driven environment.

Qualifications

• 13 years of experience in administrative support, reception, project coordination, or a related role preferred.
• Strong administrative skills, including written and verbal communication, organization, record-keeping, time management, and task prioritization.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software or project-management applications.
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
• Ability to maintain confidentiality at all times, both inside and outside the office.

Benefits

• Competitive Rates
• Medical
• Dental
• Vision
• 401k