Office Assistant and Scheduler

Job Description

Job Description

Description:

Envida - together in life

Here at Envida, our Mission is to promote access and support our clients to live independently and with dignity. Envida provides transportation services and home care services. We are looking for Compassionate, Resourceful, Dependable, Resilient and Innovative staff that will help us to reach and be the highest standard in integrating services that connect people to their community.

We embody our values: Compassionate: We provide a foundation for independence with honor & respect Resourceful: We creatively solve problems and embrace opportunities Dependable: We are there. Reliable support you can trust. Resilient: We learn quickly, adapt and preserve to achieve positive results. Visionary: We are forward thinking leaders that drive positive change. Innovative: We develop higher levels of service, courageously.
Are you interested in becoming supervisor? Have you worked in Health or Home Care? If yes, this might be the perfect job for you! The Office Assistant & Scheduler is an entry level role opportunity to oversees and strengthens Envida’s home care operations while supporting compliance with state and federal regulations, including Colorado PASA, HCPF, and CDPHE requirements. This role provides scheduling of home care staff and serves as a liaison between clients, caregivers, internal teams, and community partners. The position also supports quality assurance, Electronic Visit Verification (EVV) oversight, payroll and billing accuracy, audit readiness, and staff development.
What you will be doing:

• Provide daily oversight of home care attendants, and administrative support staff
• Assign and manage home care staff to ensure appropriate staffing and continuity of care
• Lead day-to-day home care operations in alignment with Envida’s mission, values, and strategic goals
• Foster a culture of accountability, professionalism, and continuous improvement
• Ensure compliance with all applicable federal, state, and local regulations,
• Serve as support for audits, surveys, and regulatory reviews
• Audit submit documentation to maintain compliance.
• Collaborate with the Licensed Professional (RN) to maintain and enhance the Quality Management Plan (QMP)
• Oversee Electronic Visit Verification (EVV) compliance, including Sandata system usage
• Conduct regular audits of EVV data to ensure accuracy, timeliness, and compliance
• Verify accuracy of client profiles, attendant profiles, service authorizations, care plans, schedules, and billing units
• Ensure documentation standards are met prior to payroll and billing submission as well as care management
• Support payroll accuracy
• Identify and resolve discrepancies related to timekeeping, EVV, and billing
• Support cost containment and operational efficiency initiatives
• Oversee orientation and support delivery of training for home care staff
• Adhere to policies and procedures
• Deliver training related to compliance, quality care, and operational procedures
• Provide ongoing coaching, corrective action, and performance evaluations
• Address and/or refer client and caregiver concerns promptly and professionally to the Home Care Supervisor
• Implement corrective actions and service recovery plans when needed
• Support client retention through proactive engagement and quality oversight
• Identify service gaps and opportunities for expansion to new populations
• Support business development efforts, including contract support and data analysis
• Track and report on operational metrics related to growth, quality, and performance
• Maintain accurate reports for weekly home care meetings
• Provide timely updates to Finance, Compliance, and Leadership teams
• Ensure all licenses, certifications, and required documentation remain current
• Participate in on-call rotation to address urgent issues (phone support only)
• Perform other duties as assigned by management

Requirements:

Professional Requirements:

• Adheres to legal practice standards, including applicable federal, state, and local regulations and standards.
• Acts as a positive example upholding ethical business practices and confidentiality.
• Reliable attendance and adherence to dress code and safety policies.
• Demonstrates effective time management and organizational skills.
• Represents the organization in a positive and professional manner.
• Comply with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics, and goals of the organization.

Experience:

• 1 year of administrative or operational home care or Home & Community Based Service experience must include computer skills
• Experience supporting audits, surveys, or compliance reviews preferred

Knowledge, Skills and Abilities:

• Current CPR certification preferred
• Knowledge of Home Care and HCBS Operations preferred
• Strong understanding of PASA, Medicaid, and regulatory compliance preferred
• High proficiency with EVV systems, including Sandata preferred
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a regulated environment
• Highly skilled at collaboration across departments
• Proficient in Microsoft Office Suite and ability to learn new systems

Benefits:

PTO

Holiday Pay

Sick leave

401(k)

401(k) Matching

Health Insurance

Paid orientation

Paid training

Employee Referral Program