Administrative Assistant III

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is seeking a Part Time Administrative Assistant to be based in Houston, Texas. This position offers a hybrid work arrangement, combining scheduled in-office collaboration with Hybrid work.

The Administrative Assistant will provide administrative and operational support to project managers, technical professionals and other team members. This role will help ensure efficient daily operations by coordinating schedules, maintaining documentation, preparing correspondence and supporting project-related administrative activities.

The successful candidate will possess strong organizational skills, attention to detail and the ability to manage multiple priorities. This position offers an opportunity to collaborate with professionals supporting engineering, construction and infrastructure projects.

Key Responsibilities

The responsibilities of this position include, but are not limited to:

• Provide administrative support to project managers, technical staff and leadership.
• Prepare, format, proofread and distribute correspondence, reports, presentations and other business documents.
• Coordinate meetings, appointments and calendars, including scheduling and meeting logistics.
• Maintain electronic files, project records and administrative documentation in accordance with established procedures.
• Assist with data entry, document tracking, spreadsheets and routine reporting.
• Respond to internal and external inquiries and direct communications to appropriate team members.
• Support the preparation and organization of project documentation, meeting materials and deliverables.
• Coordinate office supplies, equipment requests and other administrative needs.
• Assist with travel arrangements, expense reports and invoice processing, as needed.
• Collaborate with team members to support efficient administrative operations and timely completion of assignments.

Qualifications

Minimum Requirements

• High school diploma or equivalent and four (4) years of relevant administrative experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Experience providing administrative support in an engineering, construction, consulting or professional services environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize multiple assignments.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, maintaining records and preparing professional correspondence.
• Strong attention to detail and ability to work independently while supporting a collaborative team.
• Familiarity with electronic document management systems and administrative procedures.
• Additional Information

Additional Information

• This position requires a hybrid work schedule, which includes in-office work in Houston, Texas. The selected candidate must be available to work in the Houston office on a scheduled basis.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.