Business Services Coordinator

Position Summary Information
Classification Title
Business Services Coordinator

Working Title
Business Services Coordinator

Location
Boone, North Carolina

Job Category
5

Position Number
090061

Not Eligible for Visa Sponsorship


VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S

Department
Office of Arts Engagement - 540400

Primary Purpose of Position
The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff:

1. The Schaefer Center for the Performing Arts team administers year-round arts programming, including the Appalachian Arts Series, An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series).
2. The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year.

The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university's teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience.

The Business Services Coordinator works closely with the Director of Business Services and fulfills a variety of important financial functions for both the Turchin Center and Schaefer Center, including:

• Reports to the Director of Business Services.
• Manage the recording, reconciliation, and coding of all transactions for the Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center),
• Oversee payment of invoices and processing of contracts (YoMart).
• Generate invoices, journal entries, and contracts
• Manage travel requests, approvals, reconciliation, and submissions.
• Reconcile monthly PCard and Foundation Card reports.
• Make deposits
• Analyze spending and monitor budgets
• Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations.
• Assist with payroll submission.
• Manage artist payments for sale of artwork on display for Turchin Center.
• Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system.
• Ensure all financial record-keeping is audit-compliant
• Create and receive Fedex/UPS shipments for The Office of Arts Engagement and Cultural Resources
• Assist in the contracting process for all vendors that require terms, signatures, and contracts.
• Interpret state and university-level policies and procedures for accurate implementation within the department
• Assist Schaefer programming and TCVA Curator to process artist payments.
• Assist with Educational/Outreach events/programs, as needed.
• Aid Director of Business Services with monthly and annual budget report preparation and budget writing.
• Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system.
• Aid the Director of Business in monitoring cash flow, compliance, and fund allocation.
• Assist with performances and special events, as needed.
• Generally contribute to successful, efficient office operations as needed
• Liaise between office and other departments on campus, including Payroll, HR, Student Employment, Business Systems, Facilities, and others as necessary
• Process monthly and semi-monthly payroll and maintain payroll records; send email reminders for payroll deadlines
• Process non-student temporary hiring/create job postings in AppState Jobs and maintain records of hiring proposals
• Submit work orders for administrative offices
• Generate departmental invoices and deposits
• Participate in Schaefer Center/Turchin Center for Visual Arts (TCVA) strategic planning process and weekly staff meetings

Minimum Qualifications
Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.

License/Certification Required

Essential Job Functions
The Office of Arts Engagement and Cultural Resources (OACP) encompasses two areas and two teams of staff:

1. The Schaefer Center for the Performing Arts team administers year-round arts programming, including Appalachian Arts Series, An Appalachian Summer Festival, and a comprehensive program of arts education programming (including the APPlause K-12 Performing Arts Series).
2. The Turchin Center for the Visual Arts (TCVA) team administers year-round exhibition, education and outreach programming. Collectively, these programs encompass a variety of music, dance, theater, visual arts and film programming throughout the year.

The office also manages both the Turchin Center and the Schaefer Center as venues for campus and community events. Key to the mission of these series is the university's teaching mission and the goal of making high-quality arts programming accessible to all. Gifts from individual and corporate donors enable both areas to maintain standards of artistic excellence and to offer affordable access to their programs to a wide audience.

The Business Services Coordinator is a vital part of the Office of Arts Engagement by being proactively and diligently focused on accurate budgeting, expense coding, and financial planning.

Duties & Responsibilities include:

• Reports to the Director of Business Services.
• Manage the recording, reconciliation, and coding of all transactions for the Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center),
• Oversee payment of invoices and processing of contracts (YoMart).
• Generate invoices, journal entries, and contracts
• Manage travel requests, approvals, reconciliation, and submissions.
• Reconcile monthly PCard and Foundation Card reports.
• Make deposits
• Analyze spending and monitor budgets
• Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations.
• Assist with payroll submission.
• Manage artist payments for sale of artwork on display for Turchin Center.
• Careful recording of all transactions, coding to appropriate funds and accounts, in both internal system and university system.
• Ensure all financial record-keeping is audit-compliant
• Proactive in problem-solving in regard to financial recording SOPs
• Assist in the contracting process for all vendors that require terms, signatures, and contracts.
• Work with staff to maintain and improve their receipt submissions and funding requests
• Interpret state and university-level financial policies and procedures for accurate implementation within the department
• Manage Electronic Personnel Authorization Form (EPAF) for student employees of the Turchin Center for the Visual Arts
• Assist Schaefer programming and TCVA Curator to process artist payments.
• Assist with Educational/Outreach events/programs, as needed.
• Aid the Director of Business Services with monthly and annual budget report preparation and budget writing.
• Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system.
• Aid the Director of Business in monitoring cash flow, compliance, and fund allocation.
• Generally contribute to successful, efficient office operations as needed.

Knowledge, Skills, & Abilities Required for this Position

• Exceptional oral and written communication skills
• Interpersonal abilities
• Attention to detail
• Strong understanding of budgets, financial reconciliation, and accounting
• Must have a valid driver's license

Preferred Qualifications

• Exceptional oral and written communication skills and interpersonal abilities
• Strong organizational skills and attention to detail
• Professional experience/background in customer service, office management and administration
• Demonstrated ability to work at a high level with financial data and organization

Required Functional Competencies to Successfully Perform Job Duties.

Business & Records Administration:

• Manage the recording, reconciliation, and coding of all transactions for the Office of Arts Engagement and Cultural Resources (Turchin Center, App Summer, Schaefer Center),
• Oversee payment of invoices and processing of contracts (YoMart).
• Generate invoices, journal entries, and contracts
• Reconcile monthly PCard and Foundation Card reports.
• Analyze spending and monitor budgets
• Carefully record all transactions, coding to appropriate funds and accounts, in both internal system and university system.
• Ensure all financial record keeping is audit compliant
• Interpret state and university level financial policies and procedures for accurate implementation within the department

Financial Management/Budget:

• Assist in the contracting process for all vendors that require terms, signatures, and contracts.
• Interpret state and university-level financial policies and procedures for accurate implementation within the department
• Review purchases and payments for accuracy in coding, fund allocation, and efficient processing through the university system.
• Aid the Director of Business in monitoring cash flow, compliance, and fund allocation.

Information Analysis/Decision Making:

• Manage travel requests, approvals, reconciliation, and submissions.
• Make deposits
• Complete cash and credit deposits, purchases, compliance requirements, donation processing, pcard receipt management, and monthly reconciliations.
• Assist in the contracting process for all vendors that require terms, signatures, and contracts.

Type of Position
Permanent Full-Time

Staff/Non-Faculty
Staff/Non-Faculty

Appointment Type
1.0

Work Schedule/Hours
Mon-Fri; 8am-5pm

Number of Hours Per Week
40

Number of Months Per Year
12

Mandatory Staff
No

Physical Demands of Position
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Overall Competency Level
Journey

Salary Grade Equivalency
GN07

Salary Range

Anticipated Hiring Range
$43,260 - $44,558

Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date
09/25/2026

Closing Date
10/11/2026

Competency Level Statement
Management will only consider applicants who meet the required competencies.

Special Instructions to Applicants
Please attach required documents:

• Cover Letter
• Resume
• List a minimum of 3 professional references in the application or attach a List of References with Contact Information

Search Chair Name
Mary Lois Shelton

Search Chair Email
View email address on click.appcast.io

Applicant Pool Preference
External (Post on the Web)

Departmental Information
Quick Link

Posting Number
201503070P