Leasing Administrator

Leasing Administrator

Location: Sonoma, CA

Schedule: Full-Time, Monday–Friday

Position Overview

We are seeking a detail-oriented Leasing Administrator to support daily leasing and occupancy operations for an affordable housing community. The ideal candidate will have experience with Yardi, a strong understanding of HUD regulations, Fair Housing laws, and Low-Income Housing Tax Credit (LIHTC) compliance requirements.

Responsibilities

• Process rental applications and maintain applicant waitlists
• Prepare leases, recertifications, renewals, and resident correspondence
• Ensure resident files comply with HUD, LIHTC, and Fair Housing requirements
• Assist with annual and interim income certifications
• Review and verify income, assets, and supporting documentation
• Maintain accurate resident records within Yardi
• Support occupancy and leasing activities to maintain high occupancy rates
• Respond to resident inquiries and provide excellent customer service
• Coordinate move-ins, move-outs, and unit transfers
• Assist with compliance audits and file reviews
• Generate reports and maintain documentation required by regulatory agencies
• Work closely with property management and compliance teams to ensure adherence to program guidelines

Qualifications

• Minimum 2 years of leasing, property management, or housing administration experience
• Hands-on experience using Yardi
• Knowledge of HUD regulations and programs
• Working knowledge of Fair Housing laws
• Experience with LIHTC (Tax Credit) compliance
• Strong administrative, organizational, and documentation skills
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• Excellent verbal and written communication skills
• Experience with affordable housing communities
• Experience processing income certifications and recertifications
• Knowledge of occupancy standards and compliance reporting
• Key Competencies
• Attention to detail
• Time management and prioritization
• Problem-solving and critical-thinking abilities

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.