Operations & Dispatch Coordinator

Description We are seeking a highly organized and proactive Operations Administrator to support our daily business operations. This role is integral in ensuring efficient coordination across departments, maintaining compliance with regulations, and supporting HR functions. The ideal candidate will be detail-oriented, flexible, and capable of juggling multiple priorities in a fast-paced environment. Requirements Essential Job Duties: Support daily operations, including office administration, daily dispatch scheduling, vendor coordination, and facility management. Assist in developing and implementing operational procedures to improve efficiency. Support budget management, expense tracking, and procurement processes. Ensure compliance with safety regulations, labor laws, and internal policies. Maintain and organize company records and tracking systems. Schedule meetings, maintain calendars and manage internal communications. Assist with third-party hotel housing arrangements and associated tracking. Support HR functions including recruitment, onboarding, training and performance tracking, employee engagement and responding to employee inquiries. Communicate and ensure compliance with HR policies, current laws and best practices. Coordinate delivery and pickup of traffic control equipment. Track inventory and ensure proper allocation to job sites. Maintain accurate records for audits and incident reporting Assist with fleet and inventory management Other duties as assigned. Skills and Requirements: High school diploma or equivalent with 2+ years in administrative, operations, or HR support. Strong organizational, multitasking and communication skills. Proficient in Microsoft Office. Ability to handle sensitive information with confidentiality and discretion. Pass a drug screen prior to employment. Valid driver's license and clean driving record (3+ years); minimum age of 21. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability to stand, walk, bend, reach, and lift up to 25 pounds. Manual dexterity to operate standard office equipment. May require occasional travel between office areas, meeting rooms, or off-site locations. Benefits: Health, dental and vision insurance Paid Time Off and Holidays 401K EEO Disclaimer (California) US Traffic Control West, LLC is an Equal Opportunity Employer. We are committed to maintaining a safe, respectful, and inclusive workplace for all employees and applicants. As a traffic control company serving our communities, we value diversity and do not discriminate on the basis of race, color, religion, creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other status protected by federal, California, or local law. In accordance with the California Fair Employment and Housing Act (FEHA), US Traffic Control West, LLC prohibits unlawful discrimination, harassment, and retaliation in all aspects of employment, including hiring, training, promotion, compensation, and job assignments. Reasonable accommodations will be provided to qualified individuals with disabilities and to applicants and employees with sincerely held religious beliefs, in compliance with applicable laws. If you require an accommodation during the application, interview, or employment process, please contact View phone number on click.appcast.io. At US Traffic Control West, LLC, safety, teamwork, and respect are critical to the essential work we perform in traffic management and roadway services, and we are proud to foster a workplace where all individuals can contribute and succeed. Pay Transparency Notice (California) In compliance with California law, the expected pay range for this position is

$25-$28/hour , determined by your experience, qualifications, certifications, and geographic location.