Archives and Records Management Intern: Artwork Documentation
SFMOMA
Internship Opportunity at San Francisco Museum of Modern Art
The San Francisco Museum of Modern Art is one of the largest museums of modern and contemporary art in the United States and a thriving cultural center for the Bay Area. SFMOMA is a place for the infinitely curious to explore, support, and experience the art of our time. We aspire to foster an environment that elicits joy, nurtures a sense of belonging and purposewhere difference is seen as a strength, and every one is appreciated for their whole self.
Schedule: Fall 2026, duration based on school schedule, at least 3 hours per week, fully onsite
This is an unpaid internship applicant must provide proof for receiving school credit.
Archives and Records Management
The SFMOMA Archives collects, preserves, and provides reference access to the records that document the curatorial, educational, and administrative activities of the museum. The department is also responsible for the museum's Records Management Program. In this capacity, the Archives staff develops strategies, plans policies, and implements guidelines to ensure the orderly transfer and disposition of museum documentation so that the museum's historical record is complete.
Position Description
The Archives and Records Management internship aims to provide the intern with a well-rounded experience and offers them an opportunity to learn more about the archives and information science professions. The intern will work one-on-one with Archivist/Records Manager to continue a pilot project focused on centralizing access and contribution to artwork-related documentation for objects accessioned into the museum's art collection. The intern will survey and inventory incoming born-digital documents, upload and describe documents into the museum's digital asset management system and ensure incoming information about the object is reflected in the collection management system.
Project Plan
- Get to know the SFMOMA Archives & Records Management Department
- Learn about the archives' role and collections, particularly as it relates to artwork documentation
- Meet the team and learn about each person's role and path to SFMOMA
- Learn about museum object files
- Learn about what constitutes an object record, and the history and current use of object files at SFMOMA
- Become familiar with who contributes to object records and for what purposes
- Receive training on the various systems and workflows where museum object information and documentation are created and accessed
- Learn about the systems and repositories that hold object information and assets: collections management system, digital asset management system, SharePoint, and Network Drive locations
- Understand how they all connect and how one will be using all those tools to preserve and provide broader access to object documentation
- Learn how to digitize archival materials
- Compile digital object files
- Produce inventories and file maps for object files
- Prepare files for upload into digital asset management system
- Upload and describe files in the digital asset management system, and link them to the collections management system
- Draft new and/or update standards and procedures for collecting, organizing, uploading, and describing digital object records
- By the end of the internship, the Archives & Records Management intern will have:
- Completed a metrics report and a project summary of their work
- Created and/updated procedural documentation on archives, collections information, and digital asset management standards and processes
- Gained experience in records management, processing, collections information management, and digital asset management in a museum context
- Explored the integrated workflows within the Archives and Art Resources Department and the department with Curatorial, Registration, Conservation, Collections Management, Project Management, and Administration
- Increased intellectual control of records with enduring historical value
Educational Objectives
- Gain experience working at the intersection of archives and records management in a museum context.
- Gain experience in digitizing archival materials and processing digitized and born-digital materials.
- Develop research, information management and problem-solving skills.
- Exercise communication and other soft skills required to work on cross-divisional and cross-departmental projects.
- Contribute to standards and procedures for describing object records
- Introduce the intern to core competencies of the archives and records management professions through a combination of the assigned project and mentoring.
- Collaborate with colleagues within the Archives and Art Resources department
Qualifications & Skills
- Must be a current student in or recent graduate of a Masters-level program in library science, records management/administration, museum studies, or related program.
- Detail-oriented and extremely organized
- Interest in archives and records management, specifically in a museum setting
- Proficiency with Microsoft Office Suite, Microsoft 365 (including Teams and SharePoint), and task-management applications such as Asana and Airtable
- Experience handling fragile objects, particularly paper and audiovisual materials
Application Requirements
- Intern application on SFMOMA job site
- Resume, in PDF format
- Cover letter stating the specific internship of interest, in PDF format
- Describe the experience you bring, why you are interested in museum or nonprofit work, reasons for applying to the San Francisco Museum of Modern Art, and your goals for the internship.
- Two letters of recommendation from either a college professor or current/former employer, in PDF format
- College/university transcript, in PDF format
- Transcripts can be unofficial but must be legible
- If you are currently enrolled in a master's or PhD program, please provide the transcript for your current program, not your undergraduate transcript
The position's workspace is divided between the museum's Third Street location and its Collection Center in South San Francisco dependent on assigned projects.
Location: San Francisco, 151 3rd Street.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
SFMOMA is an equal opportunity employer that is committed to diversity, equity, inclusion, and accessibility. No person shall be discriminated against based on race, color, religion, gender, gender identity, age, genetic information, ancestry/national origin, marital status, disability, medical condition, HIV status, sexual orientation, veteran/military status, and any other category protected by federal or state law.
You may request reasonable accommodation if you are unable to or are limited in your ability to access job postings or provide additional information asked in the job posting.
You can request reasonable accommodation by contacting the People Team at View email address on click.appcast.io.
SFMOMAVacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Archives and Records Management Intern: Artwork Documentation in South San Francisco, CA vacancy
$24.9 - $29.9 per hour
...Ensure activities are in compliance with internal procedures, engineering standards, and corporate records document management. Support handover activities within Autodesk... ...documents into electronic repositories. Archive paper documentation to offsite storage location...Suggested- ...biotechnology and life sciences, is seeking a "Documentation Specialist". Location: South San... ...Job Summary: You will be supporting records management and document control activities for... ...with document uploads, scanning, archiving, and ensure compliance with document...SuggestedLong term contractWork at office
- ...Documentation Specialist The Documentation Specialist's services... ...activities are in compliance with internal procedures, engineering standards, and corporate records document management (COREMAP) ~ Support... ...electronic repositories ~ Archive paper documentation to offsite...Suggested
- ...Internship Opportunity at SFMOMA Archives and Records Management The San Francisco Museum of Modern Art... ...reference access to the records that document the curatorial, educational, and administrative... ...The Archives and Records Management intern will work one-on-one with the...InternshipWork at office
$24 - $25 per hour
...Document Processing Specialist San Francisco, California, United States At Forge, we know our team is our greatest asset. As technology... ...The Role: This role will report to Documents Processing Manager. This position will be responsible for assisting in organizing,...SuggestedHourly payWork at officeLocal area$75k - $85k
...required. Invoice Recording: Reviews and verifies... ...expense back-up documentation as requested to support... ...electronic cost recovery archives. Accounting... ...including revised bill and internal bill projects.... ...time. Information Management: Performs updates to...Local areaFlexible hours2 days per week3 days per week- ...multidisciplinary plan of care. 8 Documents recommendations in the patients/residents medical record per department policy to... ...Confers with the Clinical Nutrition Manager for guidance, training and... ...compassionately precepts dietetic interns. Maintains professional relationships...InternshipTemporary workImmediate start
$30 per hour
...Job Functions: Performs electronic document management. Collects, scans and indexes paper documents... ...of information. Checks and inspects internal documents before delivering to... ...storage and other sites; looking up medical record numbers. Filing documents in EHRs....Hourly payTemporary work- ...Surgery and its Faculty Leaders, managers, and directors. This role... ...Officer will draft institutional documents, including MOUs, contracts,... ...logistics, multimedia recording, catering, accreditation management... ...your work experience and internal equity within this position...Full timeTraineeshipWork experience placementWork at officeImmediate startWorldwideAfternoon shift
- ...Records Management Specialist II Employment Type: Full-Time, Mid-Level Department: Office Support CGS is seeking an experienced... ...Excellent written and verbal communication skills, especially in documenting procedures, communicating with team members, and supporting...Full timeWork at officeFlexible hours
- ...resilient cities. We are seeking an Administrative Assistant in the Daly City, CA area. Responsibilities include managing records and documentation, tracking code enforcement cases, responding to public inquiries, supporting compliance activities, and coordinating...Contract workWork at officeLocal area
- ...Accounting and Finance Intern The Accounting and Finance Intern... ...Payroll and Tax Documentation Administration Support of... ...the Corporate Staff, General Managers, Franchisee's and other pertinent... ...financial/accounting platforms and record-keeping, Google Drive, Email...InternshipLive inLocal areaWeekend workAfternoon shift
- ...Francisco region of private wealth management Philadelphia in a dynamic... ..., including senior-level internal/external meetings and... ..., letters, reports or other documents as requested. Supports the... ...distribution, copying, filing, faxing, archiving, supplies, etc), ad-hoc...Work at office
- ...industry-leading brands to better manage residential energy for users... ...needs. Coordinate internal and external meetings, including... ...reports and supporting documentation as required. Provide general... ...channel organization, archiving, and documentation support....Work at office
$37 per hour
...Strategic Operations Intern Zipline is the world's largest and... ...and can do the impossible at record breaking speeds. The Role... ...and capacity-planning models Document and improve operational workflows... ...eager to learn Ability to manage multiple projects simultaneously...InternshipHourly payFull timeWork at officeLocal areaVisa sponsorshipWork visaRelocation package$33.44 per hour
...Proofreaders will review, edit, and proofread documents in traditional Mandarin Chinese for... ...and maintain accurate files and records, use spreadsheets to track files and task... ...directions. Strong organization and time management skills are essential. Office hours are...Hourly payPermanent employmentFull timeWork experience placementSeasonal workWork at officeImmediate startRemote workMonday to FridayWeekend workAfternoon shift$33.44 per hour
...Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and... ...and maintain accurate files and records, use spreadsheets to track files and task... ...directions. Strong organization and time management skills are essential. Office hours are...Hourly payPermanent employmentFull timeWork experience placementSeasonal workWork at officeRemote workMonday to FridayWeekend workAfternoon shift$10,000 per month
...create scalable laboratory autonomy. As a Vision AI Engineer Intern, you will help design, benchmark, and deploy modern vision and... ...integrate perception systems into autonomous laboratory workflows. Document model performance, deployment strategies, and architectural...Internship- ...adversity, and can do the impossible at record breaking speeds. The Role Does aggressively... ...more. What You'll Do Mechanical interns can own a variety of big problems... ...a test to replicate the failure mode Document your work so that others can easily understand...InternshipFull timeWork at officeLocal areaFlexible hours
Zipline
San Francisco, CA8 days ago $104k - $159.9k
...responsible for leading and executing on internal control discipline and operational... ...out actions plans and milestones. The Records Management Business Control manager is accountable... ...escalations or non-adherence. Identify and document key FLU/CF/CA contacts involved in...Full timeWork at officeLocal areaWork from homeFlexible hoursShift workDay shift- ...contractor specializing in Management Consulting, Information Technology... ...serving as a liaison for internal and external offices.... ...reports, spreadsheets, and other documentation ensuring correct formatting,... ..., transfer, and disposal of records. Evaluating and assisting...Temporary workFor contractorsWork at officeNight shift
- ...Internship Program - Sales The Sales Intern is responsible for learning the three... ...operation. This includes recruiting, account management and field support with a heavy emphasis... ...and reference checks Maintain all documentation using Aerotek's Applicant Tracking...InternshipFull timeFor contractorsLocal area
$2,765 per month
...in San Francisco, USA PROGRAM OVERVIEW: The Fast Track J-1 Intern & Trainee Program is administered by the U.S. Department of State... .... Rooms Division: Get hands-on experience in front desk management, reservation systems, and housekeeping. Dive into the world of...InternshipBi-weekly payTraineeshipFree visa- ...Intern Position San Mateo County Supervisor Lisa Gauthier, representing District 4, is looking for a year-round intern to perform a... ...team environment. Strong organizational skills and ability to manage multiple tasks. Attention to detail and commitment to quality...InternshipHourly payPermanent employmentWork experience placementWork at officeLocal area
- ...Clerk to support government operations and high-volume documentation workflows in our San Francisco Metro office. This role... ...visitors and staff. Retrieve and organize documents and records for staff and management as requested. Validate documents for completeness...Temporary workWork at officeLocal area
$23 - $29 per hour
...constant supervision of a licensed CLS or the Clinical Laboratory Manager (CLM) and/or designee, who provides specific instruction... ...includes tasks such as order requests, receiving, unpacking, documentation and labeling of consumables and reagents, and stocking work areas...Full timeWork at officeLocal areaWorldwideShift work- ...President & CEO and the Managing Director of Strategic... ...and triage CEO's internal and external communication... ...agency mail, emails, records, and other important paperwork... ..., proof, and format documents, slide decks, and... ...documents Take and archive meeting minutes and keep...Work at officeWeekend workAfternoon shift
$73.07 - $90.87 per hour
...as they arise, and assisting the researchers in analyzing and archiving MR image data. The incumbent will be the Senior MR technologist... ...on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions...Hourly payWork experience placement- ...individuals with strong attention to detail who are comfortable working in a structured, high-volume documentation environment. The File Clerk will support daily records management operations, ensuring accurate organization, maintenance, and processing of physical and...Full timeTemporary work
$4,000 - $5,000 per month
Job Posting ENTRY LEVEL FILE CLERK Cotchett, Pitre, & McCarthy seeks entry level file clerk for its Burlingame office. Salary Range = $4,000 - $5,000 per month depending on experience. Candidates with the characteristics below will thrive in this role: Smart, engaging...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Archives and Records Management Intern: Artwork Documentation. Be the first to apply!
Related searches
- information management specialist South San Francisco, CA
- records management associate South San Francisco, CA
- director of health information management South San Francisco, CA
- records management specialist South San Francisco, CA
- director of information management South San Francisco, CA
- records management South San Francisco, CA
- health information management work from home South San Francisco, CA
- information management coordinator
- information management specialist
- health information management