Accounting Clerk

Accounting Clerk

The Accounting Clerk position is responsible for overseeing the operation of the Hospital and Affiliate Accounts Payable activities. Such responsibilities include, but are not limited to:

• Accurate and timely processing of high-volume vendor invoices, reimbursements, and other payment requests.
• Ability to communicate with vendors in a professional manner and address vendor inquiries promptly.
• Maintain and update vendor records, including the reconciliation of vendor statements, in order to identify and resolve any discrepancies in a timely manner.
• Collect W-9 forms and correctly set up new vendors in the system.
• Operate a three-way match of invoices to purchasing orders to receiving documentation.
• Oversee the routing of invoice approvals, ensuring proper department approvals are received and verifying the accuracy of general ledger account coding.
• Monitor invoice due dates and prepare check batches as per policy.
• Manage and process check runs, ACH payments, and electronic credit card payments in a timely and accurate manner.
• Maintain banking access in a confidential manner; review Positive Pay issues as they arise and ensure reconciliation with general ledger records.
• Manage an organized and accessible invoice filing system for the Finance Department.
• Perform month-end and year-end tasks in compliance with department policies and procedures. This includes maintaining invoice accruals to ensure the liabilities are recorded in the appropriate period, reconciling accounts payable records with general ledger, producing monthly reports with corresponding documentation, the month/ year end close, and contributing to the annual financial statement audit.
• Prepare and process IRS 1099 forms on an annual basis.
• Process unclaimed money filings.
• Provide backup to payroll processing on a bi-weekly basis.
• Perform additional duties as needed.

Other Qualifications:

• Attention to detail with precision to data entry.
• Proficiency in Microsoft Excel and experience using accounting software.
• Ability to work independently while contributing to team goals.
• Communication skills, including collaboration with department leaders and vendors.
• Strong organizational and multitasking skills, with an ability to meet deadlines.
• Use of computer, 10-key calculator, and other office equipment.