Talent Acquisition Specialist

Job Description The Talent Acquisition Specialist is responsible for leading the full-cycle recruitment process for The Geneva Suites, including sourcing, interviewing, hiring, onboarding, and pre-employment compliance for clinical, caregiving, and administrative positions. This position partners with Operations to ensure staffing needs are met while delivering an exceptional candidate experience and maintaining compliance with all applicable federal, state, and Minnesota Assisted Living (144G) regulations. About The Geneva Suites The Geneva Suites operates residential assisted living homes throughout the southern Twin Cities. We specialize in higher-acuity care in a true home setting where dignity, safety, and meaningful engagement come first. Our mission is simple: We build exceptional teams through CARES to enhance lives. We operate through our C.A.R.E.S. Core Values: C - Can-Do Attitude A - Accountability for Actions R - Respectful Collaboration E - Education S - Safety First. We hire people who Get It, Want It, and have the Capacity for It. What You Will Do Create and post job descriptions for various healthcare positions (nurses, medical & non-medical staff, and administrative roles, as directed). Utilize sourcing strategies (events, job boards, networking, and social media) to attract and qualify top talent based on metrics provided. Develop and maintain relationships with recruitment sources. Create and manage a pipeline of potential candidates. Review resumes and applications to identify qualified candidates. Meet or exceed weekly recruiting activity metrics established by the People Operations Manager, including but not limited to candidate sourcing, phone screenings, interviews, and hiring metrics. Provide detailed candidate profiles to hiring managers for decision-making. Present employment offers, discuss compensation within established pay ranges, answer candidate questions, and coordinate mutually agreed-upon start dates. Ensure the submission and completion of necessary onboarding paperwork, including I-9, W-4, state and federal tax forms, and any other documents including background checks (criminal history lookup, finger printing, and drug screening, if applicable). Coordinate new hire TB blood draw or obtain negative TB test with Questionnaire prior to orientation training and any other healthcare-related medical tests as required by MN Section 144G. Report new hires to the appropriate government agencies (e.g., E-Verify, Department of Health). Maintain accurate records of all new hire pre-employment and training paperwork electronically (and physical paperwork, if applicable) to ensure compliance with state and federal employment laws. Maintain secure, organized employee files for new hires, including all legal, compliance, and new hire training documentation as required under MN Section 144G and HIPAA. Assist with the retention and destruction of employee records per state and federal legal and organizational guidelines. Regularly report on key recruitment metrics (candidate pipeline, scheduled interviews, offers, etc.). Utilize data and analytics to improve recruitment strategies. What Makes You a Good Fit Strong interpersonal and communication skills, both written and verbal. Detail-oriented with the ability to manage confidential information. Strong organizational skills and ability to manage multiple tasks and priorities. Ability to work independently and as part of a team in a fast-paced environment. Understand the scope of your role and ability to shift priorities as necessary or directed. Education & Experience 2-3 years of experience of full cycle recruitment processes preferred. Analytic and metrics driven. Familiarity with compliance requirements and documentation (I-9, W-4, TB, background checks, finger printing, etc.). Experience using Applicant Tracking Systems (ATS), Microsoft 365, SharePoint, and HRIS platforms. Knowledge of state, federal and MN Statute 144G healthcare regulations and employment laws is preferred. Reliable transportation. Valid Driver's License and Auto Insurance. Benefits Medical, Dental, and Vision Insurance 401(k) Paid Time Off Minnesota Earned Sick and Safe Time Paid Holidays Personal and Professional Development Opportunities Audible Subscription Physical Requirements Must be able to: Work in an office environment 5 days per week between office hours of 9 a.m. to 5 p.m. Sit, stand, type on a computer, walk, stoop, and bend. Occasional travel for recruiting events or job fairs may be required. EEO/AA/Veteran Friendly Employer The Geneva Suites will not unlawfully discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status about public assistance. The Geneva Suites does not unlawfully discriminate based on disability status in the admission or access to, or treatment of employment in its programs or activities. We provide reasonable accommodations to the known physical and mental limitations of qualified disability applicants and employees for them to perform essential functions of the job. Responsibilities Create and post job descriptions for various healthcare positions (nurses, medical & non-medical staff, and administrative roles, as directed) Utilize sourcing strategies (events, job boards, networking, and social media) to attract and qualify top talent based on metrics provided Create and manage a pipeline of potential candidates Review resumes and applications to identify qualified candidates Meet or exceed weekly recruiting activity metrics established by the People Operations Manager, including but not limited to candidate sourcing, phone screenings, interviews, and hiring metrics resent employment offers, discuss compensation within established pay ranges, answer candidate questions, and coordinate mutually agreed-upon start dates Ensure the submission and completion of necessary onboarding paperwork, including I-9, W-4, state and federal tax forms, and any other documents including background checks (criminal history lookup, finger printing, and drug screening, if applicable) Maintain secure, organized employee files for new hires, including all legal, compliance, and new hire training documentation as required under MN Section 144G and HIPAA Requirements/Qualifications 2-3 years of experience of full cycle recruitment processes preferred Analytic and metrics driven Familiarity with compliance requirements and documentation (I-9, W-4, TB, background checks, finger printing, etc.) Experience using Applicant Tracking Systems (ATS), Microsoft 365, SharePoint, and HRIS platforms Knowledge of state, federal and MN Statute 144G healthcare regulations and employment laws is preferred Reliable transportation Valid Driver's License and Auto Insurance Education High School Diploma/GED Experience Entry Level (0-2 years) Benefits/Perks Medical Dental Vision Location Bloomington, MN #J-18808-Ljbffr The Geneva Suites