Administrative Partner

Administrative Partner

Pay Rate: $39.75 – $43.00/hour Location: San Diego, CA 92122 Schedule: Hybrid Contract until 11/30

Job Description

Reports to VP and/or above and typically supports a department, function or site. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics. Prepares reports by collecting and analyzing information. Answers, screens and directs telephone calls. Provides information by answering questions and requests. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Organizes, reconciles and submits expense reports in Concur. Acts as an ambassador for clients internally & externally, exhibiting a positive attitude and living our values. Demonstrates strong business partnership with multiple departments, functions, sites or leaders. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes. Implements practices to increase productivity and where appropriate, effectively manages communications. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Handles details of a highly confidential and critical nature. Organizes and plans a variety of events including conferences and meetings. Requirements: Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration. Ability to demonstrate professional presence to engage effectively with customers/partners at executive level. Must have a high level of proficiency in Outlook, Word, Excel and Power Point.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.