RECEPTIONIST/DATA ENTRY CLERK

Job Type


Full-time

Description

On-site receptionist/data entry clerk needed for very busy law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer.

Requirements

Job duties (including, but not limited to):


• Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person

• Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number.

• Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival

• Complete the entry of new client data into the firm's case management system.

• Initiate and send professional emails and form letters to new clients

• Assist the Admin department and Attorneys with various support and secretarial/administrative tasks as needed

• Monitor conference room calendar for usage and available space

• Check and forward incoming electronic faxes and send them to appropriate party

Qualifications


• Excellent communication skills

• Ability to provide superior customer experience

• Computer and Microsoft 365 literacy

• Ability to learn new software quickly

• Ability to work in a team environment

• Excellent secretarial and organizational skills

• Ability to juggle multiple activities and work under pressure

• Attention to detail

• Client Confidentiality

• Dependability

• Ability to use personal cell phone for two-factor authentication as needed

Salary Description


$16.50 an hour, 40 hours M-F