Office Manager

Job Description

Job Description

BSA is seeking a dedicated and organized Office Manager to join our dynamic St Louis studio, recently recognized by Zweig Group as one of the Best Firms To Work For. In this role, you will play a key part in supporting our team and helping create environments that foster healing, learning, and discovery.

What You'll Do:

• Provide a wide variety of administrative support to multiple team members, including the Studio Director.
• Prepare routine and advanced correspondence including letters, meeting agendas, meeting minutes, and reports.
• Manage lobby area. Open lobby; ensure coffee is stocked and accessible; greet guests upon arrival; maintain supply of water/soda for guests and meetings.
• Answer incoming calls. Distribute incoming mail and packages.
• Maintain office organization (clean break rooms, water plants, organize conference rooms, etc.). Purchase and maintain office supplies.
• Schedule meetings, conference calls, and appointments; arrange for catering if necessary.
• Schedule rental cars; coordinate with rental company on maintenance of long-term rentals. Maintain calendars for long-term rental cars, conference rooms, and other resources.
• Coordinate, report, and follow up on building maintenance and security issues; serve as point of contact for vendor and building maintenance.
• Assist with administrative needs for other offices as needed.
• Assist with regional office Architecture and Engineering and Interiors lunch and learns including ensuring room availability, coordinating lunch arrangements, clean up, and recording attendance.
• Maintain regional office page on company intranet.
• Serve as an employee onboarding liaison for new employees; ensure the onboarding experience is effective. 
• Assist with marketing efforts and research.
• Assist with preparation for monthly studio huddles.
• Assist with Project Related Documents. 
  1. Monitor project submittal and filing deadlines and keep project leaders informed of deadlines.
  2. Prepare project specifications and ensure accuracy.
  3. Serve as editor and final review of all project documentation prior to release to client.
  4. Manage construction administration process and documentation via use of ProCore or other on-line platform.
  5. Assist with maintaining client contacts and information in Deltek CRM.

Education and Experience:

• Educational Background:  Bachelor's degree or equivalent in education, training and experience.
• Experience: 2-5 years of experience functioning in an administrative capacity. Building design industry experience preferred but not required.
• Software Skills: M icrosoft Windows Environment, Microsoft Office: Word, PowerPoint, Excel, Access; InDesign experience and basic knowledge of Deltek Vantagepoint preferred. Experience with ProCore desirable.

Why BSA?

At BSA, we empower our team members to make a meaningful impact. As a 100% employee-owned firm recently recognized by Zweig Group as one of the 2025 Best Firms To Work For and a Top 25 Hot Firm , you'll have a direct financial stake in our growth and success while benefiting from a collaborative and innovative environment. Join us and be part of a team dedicated to creating spaces that support healing, learning, and discovery.

Exceptional Benefits:

We offer a comprehensive benefits package including:

• Medical, dental, and vision coverage
• Flexible Time Off (FTO)
• Parental leave
• Paid volunteer time and a giving back Program
• Employer-matched retirement funds and Employee Stock Ownership Plan (ESOP)
• Modern, collaborative work environment with free parking at all studios

Why You’ll Thrive at BSA: 

Our core values define us:

• Partners: Our employee-owners value team success as well as individual success.
• Purposeful:  Our experts are solution oriented, creating inspired solutions in healing, learning, and discovery environments.
• Learners: We are constantly striving for expertise and sharing knowledge.
• Owners:  We are committed to a culture of empowerment; thinking and acting like employee-owners to ensure the success of our clients and our business.  
• Ideal Team Players: We are humble, hungry, and smart.  

If these values resonate with you, we encourage you to apply and take the next step in your career with BSA!

BSA  is an Equal Opportunity Employer.